85+ Acceptance Letter Examples to Download
xampleIn little time that we have in this world, acceptance to a position or a scholarship means almost everything to the person. All this hard work and perseverance to reach that goal has finally paid off and he or she is finally getting what he or she deserves. For students having financial difficulties, it is a dream come true for them.
But that only means that they would have to work just as hard as the rest to make sure that they maintain their stance as a Dean’s Lister to keep availing of the said scholarship. Once they stop meeting the qualifications of the said scholarship, the scholarship is automatically taken back. For more information, you may also refer to verification examples.
Restaurant Employee Resignation Acceptance Letter Example
In the same manner, getting an acceptance letter from a certain company for a certain job would mean the adult can now finally fend off for himself and his needs, or when the client agrees to a certain contract from the service provider. There are different kinds of acceptance letters for certain situations and it is important for you to learn on how these kinds of letters are written depending on the situation you find yourself at. For more insight, you may also see on how to write business reference letters.
Acceptance Letter Format
Free Internship Acceptance Letter from Company to University
Free Thank You Letter After Job Acceptance
College Acceptance Letter Template
Property Offer Acceptance Letter Template
College Admission Acceptance Letter Template
Contract Termination Acceptance Letter Template
Internship Acceptance Letter from Company to Student Template
Job Offer Acceptance Letter Template
Acceptance Letter Format Template
Internship Acceptance Letter Template
Teaching job Acceptance Letter Template
Job Acceptance Letter Template
Employment Acceptance Letter Template
Resignation Acceptance Letter Template
Job Acceptance Letter Template
Employer Job Acceptance Letter Template
Internship Acceptance Letter from Employer Template
Free University Acceptance Letter Template
Nursing Job Acceptance Letter Template
Business Termination Acceptance Letter Template
Job Acceptance Letter
Job Offer Acceptance Letter Sample
Job Interview Acceptance Letter Example
Formal Job Acceptance Letter
Resignation Acceptance Letter
Resignation Withdrawal Letter Sample
Resignation Acceptance Request Letter
What is an Acceptance Letter?
An acceptance letter is a type of letter which has many important functions. It is used to inform an individual of your acceptance of an invitation or a job offer. When creating a letter, there are a few features which should be included in order for it to be the perfect acceptance letter and properly portray your intention.
Address the Recipient in the Proper Manner
When drafting any kind of letter, it’s very important that you learn to address people in the appropriate manner. For instance, if the name is their first and last name, simply address them as Mr. (last name) or Ms. (last name). But you have to ensure that the prefix that you are going to use is appropriate to the person especially towards women. It is important to learn when to use ‘Ms.’ or ‘Mrs.’ When you use Mrs., you have to make sure that their status is married. Using the prefix Ms. is obviously safer since you do not exactly know what their civil status is. This will ensure that you use the right name in the greeting. The best way to determine how to address the individual is to look at their contact information on the invitation. Address the recipient in the same way they refer to themselves on the invitation. You may also check out formal letter examples for more information.
The Letter Should be Pleasant Yet Succinct and to the Point
All business letters are straight and direct to the point. It is important not to waste any more flowery words or say things that do not need to be said. It is important to have the assumption that everyone is busy and that they do not have all the time in the world to read your letter, especially in schools, universities and big companies. Just say what needs to be said and end there. And since this is an acceptance letter, make sure that the tone of the letter is pleasant enough that the recipient will be delighted reading it. For more insight, you may also check out application letter examples to give you a better idea on how to write them when you want to apply for something.
Reiterate What Was Offered
At some point in the letter just before the closing, you have to repeat as to what the student was applying for or even the position the applicant has decided to apply for. It is always good to remind him or her nevertheless. Usually in job applications, the accepted applicant is given a personal call or text message from the company informing him or her that he or she got the job. They will then be called for an interview. For more information, you may also check out proposal letters examples.
Close the Acceptance Letter by Thanking the Recipient
And last but not the least, thank the recipient for the taking the time to apply in your company and include an apology as to why he or she was not accepted for the job position. It may be hard for the applicant to understand why he was not accepted, but you still have to do it nevertheless. But for students, an acceptance letter for a scholarship or just plainly getting an acceptance letter from any of them, is simply a great honor in and of itself. You may also check out appointment letter examples for more insight.
College Acceptance Letter
College Admission Acceptance Letter
Admission Acceptance Letter
Admission Acceptance Letter in PDF
Events that Require Acceptance Letters
As mentioned before, acceptance letters are given in very many different occasions. It would actually depend on the type of content for the said event. Here are some events or occasions that you might consider:
- admissions requests: educational institutes/clubs/organizations
- franchising opportunities
- invites to dine, celebrate, privy lunch outings, hospitality, meetings
- a proposal
- employment opportunity
- privy memberships invites: board committee/commission/empowered organizations
- invite to a wedding ceremony
- speaking engagements: workshops/forums/celebratory feasts
- any request for donations, a charitable favor, or other help
Appointment Acceptance Letter
Auditor Appointment Acceptance Letter Sample
Job Appointment Acceptance
Meeting Appointment Acceptance Letter
Apology Acceptance Letter
Formal Apology Acceptance
Business Acceptance Letter
Business Partnership Acceptance Letter
Business Offer Acceptance
Business Contract Acceptance Letter
Business Meeting Acceptance
Contract Acceptance Letter
Job Contract Acceptance Example
Employment Contract Acceptance Letter
Building Contract Acceptance
Donation Acceptance Letter
Donation Acceptance Letter Sample
Employment Acceptance Letter
Formal Employment Acceptance
Employment Contract Acceptance Letter
Tips to Consider While Writing an Acceptance Letter
Similar to writing a letter, there are some points that you would have to greatly consider when writing an acceptance letter. Here are a few tips that you can apply in the written letter:
- The first and foremost rule for this type of letter is to mention the details and other specifics that are related to the confirmation of acceptance in the first paragraph of the letter consisting of at least 2 sentences.
- When writing a letter, it is important to understand that there are boundaries that you need to respect. Just because you know someone very well does not give you the right to write slang or in a super friendly manner. Bear in mind that you have to write professionally as to be courteous and polite.
- Don’t get into the stuff related to the organization credentials while writing such letters.
- In simplified terms, try to show respect to the organization you are working for as to let them know that you mean well.
- The decision you take to work in a particular organization proves your admiration.
- Get straight to the point in short and concise paragraphs so as not to waste the time of the readers.
- Show your eagerness to work with particular team or staff members.
- Proofread your letter in order to avoid grammatical errors and wrong sentences as it tends to give out a wrong impression to the recipeint.
- Key point you need to remember is that, in such formal letters, no shortcuts are allowed.
Formal Acceptance Letter
Formal Resignation Acceptance Letter
Grant Acceptance Letter
Grant Proposal Acceptance Sample
Grant Acceptance Thank You Letter
Internship Acceptance Letter
Internship Offer Acceptance
Internship Project Letter Example
Internship Training Acceptance
Interview Acceptance Letter
Interview Acceptance Response
Post Interview Letter Example
Residency Interview Acceptance
Loan Acceptance Letter
Loan Application Acceptance
Personal Loan Acceptance Letter Sample
Home Loan Acceptance
Leave Acceptance Letter
Annual Leave Acceptance
Vacation Leave Letter Example
Leave Acceptance Thank You Letter
Lease Acceptance Letter
Lease Agreement Acceptance
Commercial Lease Acceptance Letter
Lease Termination Acceptance
Meeting Acceptance Letter
Formal Meeting Acceptance
Meeting Request Letter Sample
Nomination Acceptance Letter
Free nomination Acceptance
Board Nomination Acceptance Letter
*** Please write 200 words (2 Questions) here***
- First Question – How to Write an Acceptance Letter? (100 words, Include “termination letter examples” word in it)
- Second Question – difference between offer letter and acceptance letter? (100 words, Include “two weeks notice letter examples” word in it)
Nursing Acceptance Letter
Nursing Job Acceptance Letter Sample
Proposal Acceptance Letter
Vendor Proposal Letter Example
Business Proposal Acceptance
Project Proposal Letter Example
Audit Proposal Acceptance
Promotion Acceptance Letter
Job Promotion Acceptance
Thank You Promotion Letter
Project Acceptance Letter
Project Proposal Letter Sample
Project Work Acceptance Example
Construction Project Letter
Retirement Acceptance Letter
Retirement Resignation Letter
Retirement Plan Letter Of Acceptance
Scholarship Acceptance Letter
Scholarship Acceptance Thank You
College Scholarship Letter Sample
School Acceptance Letter
Graduate School Acceptance
Medical School Letter Example
Tender Acceptance Letter
Standard Tender Letter Sample
Insurance Tender Acceptance
Acceptance Thank You Letter
Job Acceptance Thank You
Internship Thank You Letter
Scholarship Acceptance Thank You
Key Elements to Include in Your Acceptance Letter:
- In the acceptance letter, you have to express your intent that you are grateful for the time and resources that the applicant spent.
- It is of paramount importance that you specify the date you on which you intend to officially begin your employment with them. It clearly sets the expectation for them so they can make appropriate preparations on their side. You should also let them know the time frame of notice that you intend to give your former employer and elaborate that your start date may vary based on their acceptance of that notice.
- Repeat the specifics of the offer letter that you have received so that they know you comprehend and can later agree to what they are offering you.
- Do not forget to mention any other supporting details that were previously discussed in the final interview but are not specifically stated in the offer letter.
- Last but never the least, do not forget to conclude with your enthusiasm for your future with them and how you hope to be a valuable asset and contributor to their company and its success.
For more information, you may also check out terminator letter examples.
Share :
85+ Acceptance Letter Examples to Download
xampleIn little time that we have in this world, acceptance to a position or a scholarship means almost everything to the person. All this hard work and perseverance to reach that goal has finally paid off and he or she is finally getting what he or she deserves. For students having financial difficulties, it is a dream come true for them.
But that only means that they would have to work just as hard as the rest to make sure that they maintain their stance as a Dean’s Lister to keep availing of the said scholarship. Once they stop meeting the qualifications of the said scholarship, the scholarship is automatically taken back. For more information, you may also refer to verification examples.
Restaurant Employee Resignation Acceptance Letter Example
Details
File Format
Google Docs
MS Word
Pages
Size: A4, US
In the same manner, getting an acceptance letter from a certain company for a certain job would mean the adult can now finally fend off for himself and his needs, or when the client agrees to a certain contract from the service provider. There are different kinds of acceptance letters for certain situations and it is important for you to learn on how these kinds of letters are written depending on the situation you find yourself at. For more insight, you may also see on how to write business reference letters.
Acceptance Letter Format
Details
File Format
Microsoft Word
Google Docs
Apple Pages
Free Internship Acceptance Letter from Company to University
Details
File Format
Microsoft Word
Google Docs
Apple Pages
Free Thank You Letter After Job Acceptance
Details
File Format
Microsoft Word
Google Docs
Apple Pages
College Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 44 KB
Property Offer Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 41 KB
College Admission Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 43 KB
Contract Termination Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Size: 64 KB
Internship Acceptance Letter from Company to Student Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 43 KB
Job Offer Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 37 KB
Acceptance Letter Format Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 37 KB
Internship Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 35 KB
Teaching job Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Size: 55 KB
Job Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 45 KB
Employment Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 33 KB
Resignation Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 33 KB
Job Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 33 KB
Employer Job Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 36 KB
Internship Acceptance Letter from Employer Template
Details
File Format
MS Word
Google Docs
Outlook
Apple Pages
Size: 41 KB
Free University Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Size: 51 KB
Nursing Job Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Size: 71 KB
Business Termination Acceptance Letter Template
Details
File Format
MS Word
Google Docs
Size: 66 KB
Job Acceptance Letter
Job Offer Acceptance Letter Sample
eiu.edu
Details
File Format
PDF
Size: 108 KB
Job Interview Acceptance Letter Example
uwgb.edu
Details
File Format
PDF
Size: 14 KB
Formal Job Acceptance Letter
dayjob.com
Details
File Format
DOC
Size: 14 KB
Resignation Acceptance Letter
Resignation Withdrawal Letter Sample
sampleletters.org
Details
File Format
DOC
Size: 12 KB
Resignation Acceptance Request Letter
Details
File Format
DOC
Size: 8 KB
What is an Acceptance Letter?
An acceptance letter is a type of letter which has many important functions. It is used to inform an individual of your acceptance of an invitation or a job offer. When creating a letter, there are a few features which should be included in order for it to be the perfect acceptance letter and properly portray your intention.
Address the Recipient in the Proper Manner
When drafting any kind of letter, it’s very important that you learn to address people in the appropriate manner. For instance, if the name is their first and last name, simply address them as Mr. (last name) or Ms. (last name). But you have to ensure that the prefix that you are going to use is appropriate to the person especially towards women. It is important to learn when to use ‘Ms.’ or ‘Mrs.’ When you use Mrs., you have to make sure that their status is married. Using the prefix Ms. is obviously safer since you do not exactly know what their civil status is. This will ensure that you use the right name in the greeting. The best way to determine how to address the individual is to look at their contact information on the invitation. Address the recipient in the same way they refer to themselves on the invitation. You may also check out formal letter examples for more information.
The Letter Should be Pleasant Yet Succinct and to the Point
All business letters are straight and direct to the point. It is important not to waste any more flowery words or say things that do not need to be said. It is important to have the assumption that everyone is busy and that they do not have all the time in the world to read your letter, especially in schools, universities and big companies. Just say what needs to be said and end there. And since this is an acceptance letter, make sure that the tone of the letter is pleasant enough that the recipient will be delighted reading it. For more insight, you may also check out application letter examples to give you a better idea on how to write them when you want to apply for something.
Reiterate What Was Offered
At some point in the letter just before the closing, you have to repeat as to what the student was applying for or even the position the applicant has decided to apply for. It is always good to remind him or her nevertheless. Usually in job applications, the accepted applicant is given a personal call or text message from the company informing him or her that he or she got the job. They will then be called for an interview. For more information, you may also check out proposal letters examples.
Close the Acceptance Letter by Thanking the Recipient
And last but not the least, thank the recipient for the taking the time to apply in your company and include an apology as to why he or she was not accepted for the job position. It may be hard for the applicant to understand why he was not accepted, but you still have to do it nevertheless. But for students, an acceptance letter for a scholarship or just plainly getting an acceptance letter from any of them, is simply a great honor in and of itself. You may also check out appointment letter examples for more insight.
College Acceptance Letter
College Admission Acceptance Letter
normandale.edu
Details
File Format
PDF
Size: 154 KB
Admission Acceptance Letter
Admission Acceptance Letter in PDF
Details
File Format
PDF
Size: 23 KB
Events that Require Acceptance Letters
As mentioned before, acceptance letters are given in very many different occasions. It would actually depend on the type of content for the said event. Here are some events or occasions that you might consider:
admissions requests: educational institutes/clubs/organizations
franchising opportunities
invites to dine, celebrate, privy lunch outings, hospitality, meetings
a proposal
employment opportunity
privy memberships invites: board committee/commission/empowered organizations
invite to a wedding ceremony
speaking engagements: workshops/forums/celebratory feasts
any request for donations, a charitable favor, or other help
Appointment Acceptance Letter
Auditor Appointment Acceptance Letter Sample
patch.com
Details
File Format
DOC
Size: 12 KB
Job Appointment Acceptance
uta.edu
Details
File Format
PDF
Size: 200 KB
Meeting Appointment Acceptance Letter
lettersandtemplates.com
Details
File Format
DOC
Size: 11 KB
Apology Acceptance Letter
Formal Apology Acceptance
examplesofletters.com
Details
File Format
DOC
Size: 13 KB
Business Acceptance Letter
Business Partnership Acceptance Letter
fullercenter.org
Details
File Format
PDF
Size: 34 KB
Business Offer Acceptance
sampleletterz.com
Details
File Format
DOC
Size: 15 KB
Business Contract Acceptance Letter
Details
File Format
DOC
Size: 15 KB
Business Meeting Acceptance
sampleletterz.com
Details
File Format
DOC
Size: 15 KB
Contract Acceptance Letter
Job Contract Acceptance Example
uwgb.edu
Details
File Format
PDF
Size: 50 KB
Employment Contract Acceptance Letter
Details
File Format
PDF
Size: 50 KB
Building Contract Acceptance
respark.iitm.ac.in
Details
File Format
PDF
Size: 102 KB
Donation Acceptance Letter
Donation Acceptance Letter Sample
s3.amazonaws.com
Details
File Format
DOC
Size: 16 KB
Employment Acceptance Letter
Formal Employment Acceptance
career-advice.monster.com
Details
File Format
PDF
Size: 108 KB
Employment Contract Acceptance Letter
marsdd.com
Details
File Format
DOC
Size: 17 KB
Tips to Consider While Writing an Acceptance Letter
Similar to writing a letter, there are some points that you would have to greatly consider when writing an acceptance letter. Here are a few tips that you can apply in the written letter:
The first and foremost rule for this type of letter is to mention the details and other specifics that are related to the confirmation of acceptance in the first paragraph of the letter consisting of at least 2 sentences.
When writing a letter, it is important to understand that there are boundaries that you need to respect. Just because you know someone very well does not give you the right to write slang or in a super friendly manner. Bear in mind that you have to write professionally as to be courteous and polite.
Don’t get into the stuff related to the organization credentials while writing such letters.
In simplified terms, try to show respect to the organization you are working for as to let them know that you mean well.
The decision you take to work in a particular organization proves your admiration.
Get straight to the point in short and concise paragraphs so as not to waste the time of the readers.
Show your eagerness to work with particular team or staff members.
Proofread your letter in order to avoid grammatical errors and wrong sentences as it tends to give out a wrong impression to the recipeint.
Key point you need to remember is that, in such formal letters, no shortcuts are allowed.
Formal Acceptance Letter
Formal Resignation Acceptance Letter
personnel.wv.gov
Details
File Format
PDF
Size: 139 KB
Grant Acceptance Letter
Grant Proposal Acceptance Sample
edythbush.org
Details
File Format
PDF
Size: 50 KB
Grant Acceptance Thank You Letter
resumebaking.com
Details
File Format
DOC
Size: 17 KB
Internship Acceptance Letter
Internship Offer Acceptance
design.iastate.edu
Details
File Format
PDF
Size: 19 KB
Internship Project Letter Example
earlham.edu
Details
File Format
PDF
Size: 57 KB
Internship Training Acceptance
viu.edu
Details
File Format
PDF
Size: 4 KB
Interview Acceptance Letter
Interview Acceptance Response
examplesofletters.com
Details
File Format
DOC
Size: 13 KB
Post Interview Letter Example
sampleletters.net
Details
File Format
DOC
Size: 12 KB
Residency Interview Acceptance
memphis.va.gov
Details
File Format
DOC
Size: 71 KB
Loan Acceptance Letter
Loan Application Acceptance
sampleletters.net
Details
File Format
DOC
Size: 13 KB
Personal Loan Acceptance Letter Sample
iles.consumerfinance.gov
Details
File Format
DOC
Size: 14 KB
Home Loan Acceptance
stepbystep.com
Details
File Format
DOC
Size: 13 KB
Leave Acceptance Letter
Annual Leave Acceptance
findlegalforms.com
Details
File Format
PDF
Size: 81 KB
Vacation Leave Letter Example
requestletters.com
Details
File Format
DOC
Size: 14 KB
Leave Acceptance Thank You Letter
resumecoverletterexamples.com
Details
File Format
DOC
Size: 13 KB
Lease Acceptance Letter
Lease Agreement Acceptance
foundletters.com
Details
File Format
DOC
Size: 3 KB
Commercial Lease Acceptance Letter
brkgb.com
Details
File Format
PDF
Size: 70 KB
Lease Termination Acceptance
sampleletterz.com
Details
File Format
DOC
Size: 12 KB
Meeting Acceptance Letter
Formal Meeting Acceptance
findlegalforms.com
Details
File Format
PDF
Size: 105 KB
Meeting Request Letter Sample
naifa.org
Details
File Format
DOC
Size: 7 KB
Nomination Acceptance Letter
Free nomination Acceptance
hannasomatics.com
Details
File Format
PDF
Size: 20 KB
Board Nomination Acceptance Letter
sampleletters.org
Details
File Format
DOC
Size: 8 KB
*** Please write 200 words (2 Questions) here***
First Question – How to Write an Acceptance Letter? (100 words, Include “termination letter examples” word in it)
Second Question – difference between offer letter and acceptance letter? (100 words, Include “two weeks notice letter examples” word in it)
Nursing Acceptance Letter
Nursing Job Acceptance Letter Sample
resumebaking.com
Details
File Format
DOC
Size: 13 KB
Proposal Acceptance Letter
Vendor Proposal Letter Example
emailsandletters.com
Details
File Format
DOC
Size: 262 KB
Business Proposal Acceptance
resumebaking.com
Details
File Format
DOC
Size: 12 KB
Project Proposal Letter Example
grant-writing-proposals.com
Details
File Format
DOC
Size: 12 KB
Audit Proposal Acceptance
examplesofletters.com
Details
File Format
DOC
Size: 15 KB
Promotion Acceptance Letter
Job Promotion Acceptance
sampleandtemplate.com
Details
File Format
PDF
Size: 62 KB
Thank You Promotion Letter
resumecoverletterexamples.com
Details
File Format
DOC
Size: 12 KB
Project Acceptance Letter
Project Proposal Letter Sample
sampleletters.net
Details
File Format
DOC
Size: 10 KB
Project Work Acceptance Example
foundletters.com
Details
File Format
DOC
Size: 11 KB
Construction Project Letter
Details
File Format
DOC
Size: 13 KB
Retirement Acceptance Letter
Retirement Resignation Letter
personnel.wv.gov
Details
File Format
PDF
Size: 139 KB
Retirement Plan Letter Of Acceptance
hewittfs.com
Details
File Format
PDF
Size: 439 KB
Scholarship Acceptance Letter
Scholarship Acceptance Thank You
scholarship.unm.edu
Details
File Format
PDF
Size: 172 KB
College Scholarship Letter Sample
fresnostate.edu
Details
File Format
DOC
Size: 14 KB
School Acceptance Letter
Graduate School Acceptance
grad.ubc.ca
Details
File Format
DOC
Size: 17 KB
Medical School Letter Example
ucdenver.edu
Details
File Format
PDF
Size: 74 KB
Tender Acceptance Letter
Standard Tender Letter Sample
sampleletterz.com
Details
File Format
DOC
Size: 14 KB
Insurance Tender Acceptance
Details
File Format
DOC
Size: 147 KB
Acceptance Thank You Letter
Job Acceptance Thank You
thank-you-notes.com
Details
File Format
DOC
Size: 12 KB
Internship Thank You Letter
Details
File Format
DOC
Size: 2 KB
Scholarship Acceptance Thank You
Details
File Format
DOC
Size: 8 KB
Key Elements to Include in Your Acceptance Letter:
In the acceptance letter, you have to express your intent that you are grateful for the time and resources that the applicant spent.
It is of paramount importance that you specify the date you on which you intend to officially begin your employment with them. It clearly sets the expectation for them so they can make appropriate preparations on their side. You should also let them know the time frame of notice that you intend to give your former employer and elaborate that your start date may vary based on their acceptance of that notice.
Repeat the specifics of the offer letter that you have received so that they know you comprehend and can later agree to what they are offering you.
Do not forget to mention any other supporting details that were previously discussed in the final interview but are not specifically stated in the offer letter.
Last but never the least, do not forget to conclude with your enthusiasm for your future with them and how you hope to be a valuable asset and contributor to their company and its success.
For more information, you may also check out terminator letter examples.