Activity Report
Reports are accounts of certain individuals of the things or events they have observed, investigated, or researched. A report can be a written or spoken piece of information that is given to express hard facts to a specific population or audience.
People tasked to deliver the report are commonly known as reporters. Reporters are not necessarily the writers of the report. In many cases, however, the writer of the report also gets to deliver the report to a certain audience (as in research reports).
Employee Activity Report Template
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What Is an Activity Report?
An activity report (also known as a progress report, or a status report) is a documentation of an employee’s activities and performance over a specified time period. Activity reports are often presented or submitted to the manager or head of the company.
Different activity reports contain different information. Some include information about the name and signature of the employee preparing the report, and other information needed by the management. An activity report can be submitted monthly, weekly, or even daily. Activity reports can be delivered verbally, though most managements prefer something in writing.
Importance of an Activity Report
Activity reports help managers or office heads in monitoring their employee’s performance reports during a given time frame (e.g. a month). Managers often have a tight schedule, thus he/she won’t have enough time to talk to his/her employees one by one.
Activity reports help in bridging the communication gap between a manager and his/her employees. An employee’s activity report will allow a manager to monitor the tasks of the employee, and the progress of projects the employee is currently working on, without having the need to talk in person. Activity reports minimize the time it takes for the manager to monitor and give feedback to every employee report activity.
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How to Write an Activity Report
In order to write an activity report, one needs to think thoroughly, and of course, carefully consider what to write. Here are some tips which might be useful in writing an activity report:
- Carefully plan the report. Identify the purpose of writing the report. Understand what you are reporting about. Consider your audience.
- Take your time in writing the report. Prepare your report a few days before the deadline. At the very least, this will help you avoid procrastinating, and will let you have enough time to polish your work.
- Give your report a structure. A proper report structure will keep your report organized. You may refer to some free report examples for a sample structure.
- Be honest. You are writing so your manager can monitor your performance and provide some advice to improve your performance (in case you’re not performing well).
- Write simply. You need to keep your activity report looking professional and formal report, so avoid adding unnecessary designs to your report.
- Keep a backup copy of your report. You’ll need a backup copy in case your report gets lost (or something like that).
- Proofread. You cannot, in any way, submit your work without going over the details you’ve written for a few times. You need to make sure you have provided accurate information, so do proofread your work.
General FAQs
1. What is an Activity report?
An activity report is a summary of activities performed over a given period of time. This is mainly used by companies to check the number of sales made by a salesperson, usually in a month. They help identify challenges faced by the salesperson and how to overcome such obstacles in the future.
2. What is the purpose of using an Activity Report?
An activity report is a summary that is submitted by each salesperson to provide details to the management about his/her activities and performance over for a given timeframe. The company and the sales team can be prepared to go through any kind of an issue with ease with the help of activity reports.
3. What does an Activity Report include?
Activity reports can include the following details in it:
- The time spent on/off-site for each salesperson
- Shift change information, if needed and applicable
- A record of all activities throughout a timeframe
- Any unusual activity
- Number of customer visits made
- Demonstrations performed
- Any new accounts opened, etc.
4. How do you write a good Activity Report?
A good activity report should be able to identify any challenges that are encountered with particular reference to possible action that can avoid such obstacles in the future. Describing these difficulties will also provide reasoning for the project’s timeline and whether or not it can be modified whenever needed.
5. How do you write a Weekly Activity Report?
Write a weekly activity report with the help of the following:
- Know what to include
- Consider what the reader might want to know about you
- Place your facts to the point in reporting
- Use plain and understandable language
- Consider keeping a journal to keep a check on the daily activities.
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