Attendance List
When you hear the words “attendance list” you immediately think of the times you woke up early during school days just to make sure you don’t miss a single day in attendance. However, contrary to what you might think, an attendance list is not only limited to classes in high school or college, it is also commonly used during trainings, seminars, and even daily office attendance. You may also see material list examples.
An attendance list is a useful tool to help collect the relevant information from all the students enrolled in a class, participants during a training, seminar or workshop, and also employees who check in during the expected working ours. Aside from all the information that can be gathered through the attendance list, it can also verify if the person was in fact present during such activity or event. You may also like contact list examples.
With company or organizational programs, an attendance list will also serve as support for reimbursement claims and/or also as an evidence that the exact number or participants coincide with the number that has been taken into account during the budgeting stage. You may also check out to-do list templates and examples.
Meeting Attendance List Template Example
Printable Monthly Attendance List Template Example
Training Attendance List Template Example
Importance of Attendance and Punctuality
By definition, attendance means “the act or fact of attending something or someone; the persons or number of persons attending something and/or he number of times a person attends.” On the other hand, punctuality means being on time. You often hear these two words used relevantly to each other, but what do these two words have to with employment or enrollment? You may also see how to prepare your email marketing list and profits.
One of the most vital attributes all employees should carry is regular attendance and punctuality. Employees should attend work regularly and should arrive on time in order to avoid negative effects on employee morale and productivity. Same goes for students, attendance and punctuality are determining factors for some teachers as well as affecting factors to student grades. You may also like price list templates and examples.
Failure to attend work or class on time and failure to arrive work on time will detrimentally affect morale, productivity, and trustworthiness of an employee and/or student. Excessive and unauthorized absenteeism or tardiness according to university or company policies can be grounds for disciplinary action and may be even grounds for termination of employment or removal from class records.
Formally enrolled or employed individuals are all required to consistently be present during their scheduled time since this is an essential function and responsibility of employees and students alike.
Employees are expected to be punctual and dependable in order to meet the needs of the company or organization and also to effectively carry out his/her roles and responsibilities. When employees are absent or tardy, it can affect work and the overall quality of service the company or organization; it can also interrupt and can cause additional burden to colleagues. You may also check out how to use your email list to raise more money.
Attendance, reliability, and accountability are important factors in evaluating individual performance and continued employment. Although there are employment policies that allow employees to take a couple days off, it should be done in the proper way. When absence is anticipated, it is best to consult immediate supervisor and get authorization to be absent for a specific period in advance. You might be interested in management skills list and examples.
However, if you are unexpectedly late or unable to come to work for whatever reason, the employee must immediately approach the appropriate supervisor so that he/she can adjust the department’s work assignments before the start of the workday.
Although there are different procedures and policies each department of a company has, it is always recommended to at least try to ask proper permission or to personally explain reasons behind being late or absent. Attendance and punctuality can actually tell employers what kind of an employee an individual is. Therefore, both are important factors everyone must try to observe and maintain good marks much like in a classroom.
National Conference Attendee List Example
Class Attendance List Form Example
Capacity Building Workshop Attendance List Example
Accompanied Site Inspection Attendance List Example
Benefits of Tracking Time and Attendance in Business
According to an anonymous survey of retail and service industry employees conducted by Kessler International, 80% of workers admitted to “time theft.” As technology continues to progress, it is shocking that small business owners often neglect their employee tracking system as a vital aspect of their overall business operations.
It has been proven that hundreds of hours and thousands of dollars lost each year due to time and attendance systems based on paper time cards or general sheets, memory recall of the past week’s schedule, and “buddy punching.” This has led some businesses to invest on an automated system that will help track employees time and attendance on the daily.
Here are some benefits of tracking time accurately through automated time tracking systems:
1. Less time spent on making payroll
The most obvious and most important benefit that can be gained from using an automated time tracking system is that both employees and HR will spent less time in tracking, recording, and processing the time they have spent in work on a day-to-day basis. Although some still use the traditional way of time keeping through handwritten daily time logs, there is still a higher risk for inaccuracy and inefficiency. You may also see inventory list examples.
By upgrading the process of time keeping, some businesses have shortened their time calculating their payroll by 70% per month. Instead of accounting themselves on the exact time they logged in and out of work, employees can focus on the doing their tasks at hand. You may also like packing list examples.
2. Prevent any forms of time theft
As mentioned above, some employees have admitted to “time theft,” this means that one way or another, they spent less time working than what they reflected on their manual time logs. With an automated time tracking system, there will be prevention from any forms of time theft. You may also check out grocery list examples.
It is the best measure to prevent the most common form of time theft, which is “buddy punching” or having a colleague clock in for an employee when he/she is late. An automated system may use an employee’s finger print and others to log in and out of work, this helps eliminate the chances of time theft in any businesses. You might be interested in vendor list examples.
3. Prevent human error in bookkeeping
No matter the expertise and the advanced computing tools, humans are all bound to commit mistakes especially when the topic relies on human memory.
One misplaced digit or decimal point can lead to numerous accounting mistakes that takes a lot of time to be corrected or, worse, is left uncorrected and can negatively affect the bottom line of the company. Asking employees the exact time they logged in and out, not to mention the breaks they have taken and when they started taking overtime and other lapses can be the major causes of inaccuracy on the time sheet. You may also see bucket list templates.
However, if a business decides to use automated time tracking system, these can be easily avoided since the system can automatically track and record the exact time when the employee punched in and out of work.
4. Always keep employees informed
One of the most frequently asked questions the HR receives in the office is how much time off has an employee left for the year, if he/she still has any sick or vacation days remaining, or if he/she is still viable for an immediate leave. In order to avoid discrepancies cut into work, a good time and attendance software will allow employees to have access to information regarding such matters on their own at any time. You may also like attendance list examples.
Giving employees an opportunity to check such matter for themselves will help them see how well or how bad they are utilizing their time at work. This will then help them eliminate inefficiencies.
5. Less time and resources spent on paperwork
Sorting through, organizing, and processing paperwork can be really time-consuming. Not to mention the increasing amount of money spent on paper and ink that will be needed to print out each page of a 15-page accounting document. You may also check out rooming list examples.
With an automated time tracking system, the company only has to invest on an expensive device or system and a little budget allotment for maintenance. This will help cut the cost for maintaining an old time and attendance system, paper, pens/pencils, printer ink and toner, etc., as well as cut the time needed to process the needed documents. You might be interested in birthday list examples.
6. Easily abide the law
There are labor laws that businesses need to abide to such as the Fair Labor Standards Act that regulates things like overtime pay and record keeping. Although those are important aspects that needs to be constantly tracked and recorder, it can be problematic and difficult especially if done through a manual time and attendance tracking system. You may also see wedding guest list examples.
Businesses can easily abide by state and federal laws with the use of an accurate time tracking system so that future lawsuits that will cost you awarding millions of dollar back to wages can be avoided.
7. Use a system that can help company growth
Although a paper-based system can work within some aspects of small businesses, it should not be expected to work as the business continues to evolve. If businesses want to continue to progress, they must use a system that can also grow with them especially as they go on hiring more people for the company. It is best to look for an upgrade before it’s too late. You may also see job sheet examples & samples.
8. Create company-wide accessible database
It is easier to calculate for payroll if the company uses a standardized system for all employees especially when the company is spread out in multiple sites and offices. If a central database is created, it can be accessed from anywhere including on the go. Rather than continuing on the outdated and traditional route, it is better to go for an accurate and efficient system that can help both the employer and employees. You may also like list templates and examples.
Working Students Attendance List Example
Class Attendance List Example
Birthday Party/Team Party Attendance List Example
Conclusion
An attendance list is traditional way of taking attendance or who are currently present during class, convention, or on a working day. Since it is traditional, there is bound to be mistakes and can easily be changed even for the wrong purposes. This guide talks about the advancement of tracking time and attendance through automated time tracking and recording systems that can be of great help for businesses and other institutions. You may also see monthly sheet examples & samples.
We hope you find this guide helpful and may you find use for the given examples.
Share :
