Character Reference Letter – 21+ Examples, Format, How to Write, PDF
Before accepting the task of creating this document for a friend or a colleague, you first have to think on whether you can write something that can be of help with the undertaking that the person will immerse in. If you have already decided to write one, then the next thing that you need to do is to make sure that you will look into all the details and factors that can help you create a character reference letter that will best present the person to whom the letter will be beneficial for.
What Is a Character Reference Letter?
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Character reference letters can be created differently depending on the purpose or reason on why there are needed. Think of application letters, as an example of what a character reference letter would look. There are academic reference letters and there are also some that are used for professional and corporate activities. Coming up with an effective and impressive character reference letter is a big responsibility.
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Character Reference Letter Format
1. Sender’s Information
(Your Name)
(Your Address)
(City, State, ZIP Code)
(Your Phone Number)
(Your Email Address)
(Date)
2. Recipient’s Information
(Recipient’s Name) [if known]
(Recipient’s Position)
(Company/Organization Name)
(Address)
(City, State, ZIP Code)
3. Salutation
- If you know the recipient’s name: Dear [Recipient’s Name],
- If the recipient’s name is unknown: To Whom It May Concern,
4. Introduction
- State your name and your relationship with the person you are recommending.
- Mention how long you have known them.
- Clearly express the purpose of the letter.
5. Body Paragraph(s)
- Highlight the person’s positive qualities, skills, and attributes (e.g., honesty, reliability, responsibility).
- Provide specific examples or experiences that demonstrate their good character.
- If applicable, mention any achievements or contributions they have made in a professional, personal, or community setting.
6. Conclusion
- Summarize why the person is a strong candidate for the opportunity.
- Offer to provide further information if needed.
- Express confidence in their abilities and character.
7. Closing and Signature
Sincerely,
[Your Name]
[Your Position (if applicable)]
[Your Contact Information]
Character Reference Letter Example
John Smith
123 Main Street
New York, NY 10001
(555) 123-4567
johnsmith@email.com
February 17, 2025
Hiring Manager
ABC Company
456 Business Rd.
Los Angeles, CA 90002
To Whom It May Concern,
I am pleased to provide this character reference for Emily Johnson. I have had the privilege of knowing Emily for the past five years as both a close friend and a colleague. Throughout this time, I have witnessed her dedication, strong work ethic, and unwavering integrity.
Emily is one of the most responsible and dependable individuals I know. She has consistently demonstrated kindness, leadership, and a willingness to go above and beyond to help those around her. A specific example that highlights her character is when she organized a community fundraising event, raising significant funds for a local charity. Her compassion and dedication truly make her stand out.
I have no doubt that Emily would be a valuable asset to any organization. She is hardworking, honest, and an exceptional team player. Please feel free to contact me at (555) 123-4567 or johnsmith@email.com if you require further information.
Sincerely,
John Smith
Character Reference Letter for a Friend
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Character Reference Letter for Student
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Character Reference Letter for coworker
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- Character Reference Letter for Family Member
- Character Reference Letter for Immigration
- Character Reference Letter for Job
- Character Reference Letter for Gun Permit
- Character Reference Letter for Military
- Character Reference Letter for Child Custody
Character Reference Letters for Court Example Template
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Character Reference Letter for Courts Template
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Character Reference Letter for School Template
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Character Reference Letter For Student Template
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Free Character Reference Letter for Apartment Rental Template
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Standard Character Reference Letter Example
Suggested Character Reference Letter Example
How to Write a Character Reference Letters
Not knowing anything about the proper development of a character reference letter should not be an issue, a concern, or a problem anymore. By researching the basics of the document creation as well as following tips and guidelines, you can already create a great character reference letter on your own.
Step 1: Make Use of a Formal Letterhead
If you have a formal letterhead designs and examples, which is highly possible if you own a business or if you represent the company where the individual requesting the character reference letter has previously been a part of, then we recommend you to use it in the character reference letter. Having a letterhead can make the document more business-appropriate and formal.
Step 2: Choose the Appropriate Character Reference Letter Templates
Refer to character reference letter templates and examples. This is highly recommended especially if it is your first time to create a character reference letter. Do not hesitate to see a good outline format and use guides and formatting tools as it can make the process of developing the document more efficient. To get an idea, you can also check how to write an official letter.
Step 3: Make Sure to Review and Evaluate
Make sure to review and evaluate the draft of the character reference letter before sending it to the entity who requested for it. Look for grammatical errors and other mistakes so you can already change them right away.
Step 4: Be Careful with the Tone, Jargon, and Theme of Your Letter
Be mindful of your tone in your letter, the jargon and the theme. Be mindful as to who you are giving the character reference letter. This is made in order as a professional business letter. Make sure it stays as it is.
What to Include in a Character Reference Letter
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1️⃣ Contact Information – Include your name, address, phone number, email, and the date. If applicable, add the recipient’s details (name, position, company, address).
2️⃣ Salutation – Address the letter formally (Dear [Recipient’s Name], or To Whom It May Concern, if unknown).
3️⃣ Introduction – State who you are, how you know the person, and how long you’ve known them. Clearly mention that you are providing a character reference.
4️⃣ Character Traits – Highlight the person’s key qualities (e.g., honesty, reliability, kindness, leadership) with specific examples.
5️⃣ Relevant Examples – Share real-life situations where the person demonstrated positive behavior or achievements.
6️⃣ Purpose of the Letter – Align your reference with the intended use (job application, court case, rental, etc.) and emphasize the qualities that make them suitable.
7️⃣ Conclusion & Recommendation – Summarize why the person is a strong candidate and express your confidence in their character. Offer to provide additional information if needed.
8️⃣ Closing & Signature – End with a formal closing (Sincerely, Best Regards), sign your name (if printed), and include your full name and position (if applicable).
FAQs
How to select the best reference if you need a character reference letter?
You can select among people whom you have met in different circumstances when choosing the reference to whom you can request a character reference letter from. If you are the one who needs a character reference letter, you have to be strategic when listing down the potential people that can write the letter for you.
What are the basic contents of a character reference letter?
For you to create an effective character reference letter, you have to ensure that the document is well-arranged and comprehensive. Some of the most important details that must be seen in a simple and standard character reference letter include the following: the date when the character reference letter has been made, the date when the letter writer received the request to make a character reference letter, the name of the person who requested for the letter of character reference, the name of the person who is tasked to write the letter, the purpose on why the character reference letter has been written.
What are the guidelines in ensuring the efficiency of a character reference letter?
A character reference letter can contribute a lot to the successes of the person who requested for the professional letter. However, this document can also work negatively if you will develop it in a poor manner. This is the reason why you have to ensure that you will come up with an impressive character reference letter.
There are references that you can use that can better the quality of the character reference letter that you will come up with. Since a character reference letter, like an employee verification letter, can showcase the level of credibility and trustworthiness of a person based on another individual’s perspective, this document can be the basis for certain decision-making processes that can affect the condition of a person’s application or standing in any activity where the character reference letter will be used.
Character Reference Letter – 21+ Examples, Format, How to Write, PDF
Before accepting the task of creating this document for a friend or a colleague, you first have to think on whether you can write something that can be of help with the undertaking that the person will immerse in. If you have already decided to write one, then the next thing that you need to do is to make sure that you will look into all the details and factors that can help you create a character reference letter that will best present the person to whom the letter will be beneficial for.
What Is a Character Reference Letter?
Character reference letters can be created differently depending on the purpose or reason on why there are needed. Think of application letters, as an example of what a character reference letter would look. There are academic reference letters and there are also some that are used for professional and corporate activities. Coming up with an effective and impressive character reference letter is a big responsibility.
Character Reference Letter Format
1. Sender’s Information
(Your Name)
(Your Address)
(City, State, ZIP Code)
(Your Phone Number)
(Your Email Address)
(Date)
2. Recipient’s Information
(Recipient’s Name) [if known]
(Recipient’s Position)
(Company/Organization Name)
(Address)
(City, State, ZIP Code)
3. Salutation
If you know the recipient’s name: Dear [Recipient’s Name],
If the recipient’s name is unknown: To Whom It May Concern,
4. Introduction
State your name and your relationship with the person you are recommending.
Mention how long you have known them.
Clearly express the purpose of the letter.
5. Body Paragraph(s)
Highlight the person’s positive qualities, skills, and attributes (e.g., honesty, reliability, responsibility).
Provide specific examples or experiences that demonstrate their good character.
If applicable, mention any achievements or contributions they have made in a professional, personal, or community setting.
6. Conclusion
Summarize why the person is a strong candidate for the opportunity.
Offer to provide further information if needed.
Express confidence in their abilities and character.
7. Closing and Signature
Sincerely,
[Your Name]
[Your Position (if applicable)]
[Your Contact Information]
Character Reference Letter Example
John Smith
123 Main Street
New York, NY 10001
(555) 123-4567
johnsmith@email.com
February 17, 2025
Hiring Manager
ABC Company
456 Business Rd.
Los Angeles, CA 90002
To Whom It May Concern,
I am pleased to provide this character reference for Emily Johnson. I have had the privilege of knowing Emily for the past five years as both a close friend and a colleague. Throughout this time, I have witnessed her dedication, strong work ethic, and unwavering integrity.
Emily is one of the most responsible and dependable individuals I know. She has consistently demonstrated kindness, leadership, and a willingness to go above and beyond to help those around her. A specific example that highlights her character is when she organized a community fundraising event, raising significant funds for a local charity. Her compassion and dedication truly make her stand out.
I have no doubt that Emily would be a valuable asset to any organization. She is hardworking, honest, and an exceptional team player. Please feel free to contact me at (555) 123-4567 or johnsmith@email.com if you require further information.
Sincerely,
John Smith
Character Reference Letter for a Friend
Character Reference Letter for Student
Character Reference Letter for coworker
Character Reference Letters for Court Example Template
Character Reference Letter for Courts Template
Character Reference Letter for School Template
Character Reference Letter For Student Template
Free Character Reference Letter for Apartment Rental Template
Standard Character Reference Letter Example
cf.ltkcdn.net
Suggested Character Reference Letter Example
riverschool.com
How to Write a Character Reference Letters
Not knowing anything about the proper development of a character reference letter should not be an issue, a concern, or a problem anymore. By researching the basics of the document creation as well as following tips and guidelines, you can already create a great character reference letter on your own.
Step 1: Make Use of a Formal Letterhead
If you have a formal letterhead designs and examples, which is highly possible if you own a business or if you represent the company where the individual requesting the character reference letter has previously been a part of, then we recommend you to use it in the character reference letter. Having a letterhead can make the document more business-appropriate and formal.
Step 2: Choose the Appropriate Character Reference Letter Templates
Refer to character reference letter templates and examples. This is highly recommended especially if it is your first time to create a character reference letter. Do not hesitate to see a good outline format and use guides and formatting tools as it can make the process of developing the document more efficient. To get an idea, you can also check how to write an official letter.
Step 3: Make Sure to Review and Evaluate
Make sure to review and evaluate the draft of the character reference letter before sending it to the entity who requested for it. Look for grammatical errors and other mistakes so you can already change them right away.
Step 4: Be Careful with the Tone, Jargon, and Theme of Your Letter
Be mindful of your tone in your letter, the jargon and the theme. Be mindful as to who you are giving the character reference letter. This is made in order as a professional business letter. Make sure it stays as it is.
What to Include in a Character Reference Letter
1️⃣ Contact Information – Include your name, address, phone number, email, and the date. If applicable, add the recipient’s details (name, position, company, address).
2️⃣ Salutation – Address the letter formally (Dear [Recipient’s Name], or To Whom It May Concern, if unknown).
3️⃣ Introduction – State who you are, how you know the person, and how long you’ve known them. Clearly mention that you are providing a character reference.
4️⃣ Character Traits – Highlight the person’s key qualities (e.g., honesty, reliability, kindness, leadership) with specific examples.
5️⃣ Relevant Examples – Share real-life situations where the person demonstrated positive behavior or achievements.
6️⃣ Purpose of the Letter – Align your reference with the intended use (job application, court case, rental, etc.) and emphasize the qualities that make them suitable.
7️⃣ Conclusion & Recommendation – Summarize why the person is a strong candidate and express your confidence in their character. Offer to provide additional information if needed.
8️⃣ Closing & Signature – End with a formal closing (Sincerely, Best Regards), sign your name (if printed), and include your full name and position (if applicable).
FAQs
How to select the best reference if you need a character reference letter?
You can select among people whom you have met in different circumstances when choosing the reference to whom you can request a character reference letter from. If you are the one who needs a character reference letter, you have to be strategic when listing down the potential people that can write the letter for you.
What are the basic contents of a character reference letter?
For you to create an effective character reference letter, you have to ensure that the document is well-arranged and comprehensive. Some of the most important details that must be seen in a simple and standard character reference letter include the following: the date when the character reference letter has been made, the date when the letter writer received the request to make a character reference letter, the name of the person who requested for the letter of character reference, the name of the person who is tasked to write the letter, the purpose on why the character reference letter has been written.
What are the guidelines in ensuring the efficiency of a character reference letter?
A character reference letter can contribute a lot to the successes of the person who requested for the professional letter. However, this document can also work negatively if you will develop it in a poor manner. This is the reason why you have to ensure that you will come up with an impressive character reference letter.
There are references that you can use that can better the quality of the character reference letter that you will come up with. Since a character reference letter, like an employee verification letter, can showcase the level of credibility and trustworthiness of a person based on another individual’s perspective, this document can be the basis for certain decision-making processes that can affect the condition of a person’s application or standing in any activity where the character reference letter will be used.