Award Nomination Form
We all have that one friend at work that does an outstanding performance in handling his or her responsibilities. Because of that, you know how much he or she deserves to receive certificates for employee recognition, staff recognition, or employee appreciation at your business’s year-end party. To make him or her a nominee, your company has to produce an award nomination form. It is a fillable document your organization’s awarding committee uses to identify commendable employees. Not only that, but it is also used to assess the employment achievements, excellence in giving leadership service, and more. If you want to develop such a form to make your nomination process less of a hassle, then you better check out our article and samples below!
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What Is an Award Nomination Form?
An award nomination form is a fillable document that enables individuals to recommend other individuals who they think deserve recognition. The chosen nominees will have the chance to get honorable rewards, such as bravery award certificates, loyalty award certificates, sports award certificates, and more. Organizations usually hand out award nomination forms a month or weeks before an awarding ceremony. By the time the respondents fill out these documents, they will be reviewed and analyzed in accordance with the awarding committee’s decision criteria. In some cases, such forms are also used for competition programs, like pageants, school contests, and others.
Criteria in Awarding Employees
Even though recognizing your company’s employees is essential in keeping their morale high, awards are not meant for every one of them. These merits are only for people who have met the corresponding requirements. The following are some of the commonly used criteria in choosing awardees:
– Service length
– Attendance, punctuality, performance results
– Communication with colleagues
– Accomplishments with a team
– Leadership qualities
– Personal accomplishments
In some events like sports, organizations alter these criteria to have more relevant factors. For example, in choosing the most valuable player (MVP) in football, the committee will look into the players’ scored goals and assists.
How to Create an Award Nomination Form
In creating an award nomination form, you have to understand that you’re gathering only the relevant pieces of information. This means that the fillable items of your document have to be specific, complete, and brief. So, how should you create such a form? You’ll find out by taking a peek on our list of steps below.
1. Get the Basic Information of the Nominators
The very first pieces of information that you have to get are those of the nominators. The details must be composed of their names and the departments they are currently assigned to. This section ensures that the nominators only get to nominate their favored colleague once.
2. Gather Details About the Nominee
After getting the informants’ basic information, gather the details of the individuals they are nominating. Just like the nominators, the details should consist of the nominees’ complete names and departments. Since there are various award categories, you should also include a blank that asks for what category the nominee is being nominated.
3. Prepare a Checklist of Requirements
Once you have gathered both the nominators and the nominees’ basic information, make a short yet specific checklist of requirements or criteria. We have already provided some of the benchmarks above. But if you have other essentials in mind, feel free to include them.
4. Set Enough Space for Explanation
Having a checklist is not enough contribution to the awarding committee’s decision-making. This is why you have to let the nominators elaborate on why their bet deserves the award on the specified category. To have more proof, you may also ask for attachments, such as performance reports, attendance sheets, and others.
5. Ask for Signature and Date of Submission
Let the nominators prove their identities and intentions by asking them to seal the form with their signatures. Furthermore, create a blank where they could put down the date when they submitted the form.
6. Write Down Submission Instructions
Right after the nominators filled every blank, give them instructions about how and where they should submit the form. Mostly, award nomination forms are submitted via mailbox drop off. But today, many organizations prefer making the submission through email. If your company also wants the submission done online, then you have to specify to whom the emails should be sent.
FAQs:
What is the difference between nomination and appointment?
A nomination is when a candidate is presented to take a position in a group. But before taking the role, he or she must be the choice of the majority. Appointment, on the other hand, is when a group leader or an organization’s executive gives someone a role without considering the opinions of other people.
When you’re nominated, does it mean you won?
No, it does not. But it could mean you’re halfway there. Being nominated means that you are a candidate to win something potentially. After becoming a nominee, an awarding committee will evaluate you. If your qualities suit their members’ criteria, that’s the time you can call yourself a winner.
What are the major roles of the awarding committee?
The major responsibilities of the awarding committee consist of the following:
– Reviews awards applications
– Identifies award categories
– Chooses award winners from the applications
– Prepares the certificates and other awards
– Presents certificates to the awardees
– Amends the awarding process and essentials
It may be true that awards sometimes don’t come with a financial value. But what makes it important in an organization is the fact that it gives a sense of recognition to the recipient, especially for employees. By awarding some of them every now and then, they are encouraged to do an even better job. Campbell Soup Company’s former president and CEO once quoted about business rewards. He says that “To win in the marketplace, you must first win the workplace.” Given that much importance, you should take a minute of your time and start creating your award nomination form right away!
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