Job Application Review Form
Job application reviews are necessary for companies who are about to hire new individuals. This ensures that companies hire the right employees that will stay with them long-term, not only for a few months or even worse, a few weeks. Job application reviews are also helpful for start-up companies as they will be looking to hire the most qualified candidates to kick-start their operations.
If you are in human resource and simply tasked by your company to create a job application review form, here are some review forms in PDF format that you can use as a guide and download for free.
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Job Application Review Tips
The purpose of the job application review is for the employer to review the candidate’s application for the company’s job vacancy. Before the interview schedule is set, the employer reviews the candidate’s application or review. Here are some tips if you will be the person doing the review.
Check if applicant meets the job qualifications
More or less, you will be receiving a copy of the applicant’s resume on the day or the day after the applicant submitted his resume to the company. First and foremost, review if the applicant manages to meet the job qualifications. For example, the job vacancy requires the applicant to be a college graduate, has one to two years sales experience, and should have basic Microsoft Office skills.
If the applicant meets all the requirements, he should be shortlisted to the next round of interviews or exams. If he does not meet one or two qualifications, then it will be your discretion if he proceeds or not. Some companies are very strict when it comes to applicants meeting the job qualifications for their vacancies, while some are lenient and offer opportunities for applicants to prove their worth during the interview or exams.
Verify character references
Some companies choose to verify character references after the interview or exam has been conducted. But it is highly recommended that employers should commence with the reference verification once they receive the CV of the applicant. This ensures that the applicant has provided accurate information in his resume or CV. It will be disadvantageous for the company if the applicant has also already been hired and the company found out that there are major discrepancies in his resume.
Additionally, if the applicant has not listed any character reference, then he should not be scheduled for any interview or exam as the information he listed in the CV is most likely false and inaccurate.
Check if applicant has previous application
Another tip in reviewing a job application is to check if the applicant has a previous application with the company. Review your company policies as well regarding the time frame of when an applicant can submit his resume again if he already submitted one in the past.
Companies usually have a six-month time frame for applicants wanting to submit their resumes again for the company if they failed in the application process the first time. But there are also companies who have three-month time frames and even one-month time frames, allowing applicants to submit their resumes multiple times.
Employer Job Interview Tips
A job application review article is never complete without tackling job interview tips. This section will list down job interview tips if you are the employer or the person conducting the job interview.
Be prompt
You are busy, so is the applicant. Why don’t you save yourselves time and start the interview early so that you can finish early. Remember that HR personnel have other tasks to do aside from interviewing applicants, so make sure to review the applicant’s resume beforehand so that the flow of the interview will be seamless.
Job applicants usually arrive at the interview’s venue 15–30 minutes before the actual interview. So be there for 15–30 minutes before the actual interview as well. This will be very beneficial especially if there is a large number of applicants to be interviewed on the same day.
Ask more situational questions
Interviewers sometimes ask too many personal questions that it strays away from the actual purpose of the interview. Situational questions assess the applicant’s critical thinking skills, and employers usually approve or deny an applicant based from the results of how he answered those situational questions. Remember that situational questions are also trick questions, and his answers will determine his IQ and EQ level.
Here are examples of situational questions you can ask to job applicants:
- “If you are to be relocated to another office but you salary will increase by 20%, will you stay with the company?”
- “If the company gives you one super power, what would you want your power to be?”
- “If you were to choose between 5 days off with no salary or 5 days work in which you will be working 11 hours each day with overtime pay, what would you choose and why?”
Focus on applicant’s skills and prior work experience
As previously mentioned, do not focus on the applicant’s personal background. Ask situational questions and laser in on the applicant’s skills and prior work experience. Together with his responses from the situational questions, the applicant’s skills and prior work experience will determine if he will proceed with the job screening process. Obviously, if the job requires Adobe Photoshop skills and the applicant does not have any, then he should not be considered for the position.
If the applicant is a fresh graduate, then you should only focus on his skills since he does not have anything to show for his previous work experience. Take note that jobs these days require multiple skills due to the ever-changing business environment. Ten years ago, having basic Microsoft Office skills were only optional, but now it is already a requirement. So look at applicants having multiple skills that will prove to be handy for multitasking and juggling multiple office responsibilities.
Take down notes
One cannot fully assess a job applicant by just listening to him for 30 minutes straight. You need to take notes especially the applicant’s responses of the situational questions and other questions you asked him in regards to information that were not originally written in his CV. Although you don’t need to write down the applicant’s response in verbatim, you just need to highlight the important points the applicant has said. The notes will serve as a guide when you will be making a final assessment regarding the candidate’s application.
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Job Applicant Interview Tips
If you are a job applicant, here are some tips to nail that important and life-changing job interview.
Be prompt
Similar to the interviewer, you should also be prompt for your scheduled interview. It is common courtesy to arrive a few minutes before your interview time, as you don’t want to keep the interviewer waiting. Additionally, companies are very strict in regards to applicants being late for their interviews, and will deny a late applicant even though he did well in the interview proper. Employers will assume that being late for the interview is a reflection of the applicant, as he is also always late during other career and personal activities.
Relax
Relax. Don’t let nerves get to you as you will not be able to think and answer properly if you are nervous. Being nervous is normal, but also be confident at the same time. There is a big difference for being nervous when you are unprepared and being nervous when you have fully done your research.
In the interview proper, talk clearly and slowly so that the interviewer can easily comprehend what you are saying. When he asks a difficult question, take a deep breath and try to do a quick analysis of his question. If you have trouble answering the question, say the first thing that comes in your mind. Having an answer is better than not having to answer at all, but also make sure that your answer makes sense and not just do some random mumbling in front of the interviewer.
Pay attention
This is related to the being relaxed in the actual interview. If applicants are too nervous, they tend to talk too much which makes their thoughts disorganized, resulting in a terrible interview which abruptly ends the candidate’s chances to work for the company. Remember that the interview is still a two-way communication between two persons, and if one person talks, the other should listen.
Being a good listener will help you comprehend the interviewer’s questions better. Employers are also hesitant in hiring applicants who talk too much, and might translate to actual problems in the workplace where the applicant commits too many mistakes as he does not listen carefully to his supervisor.
Practice talking and review
To get rid or at least lower your nerves, practice talking in front of a mirror. Have a list of answers to possible interview questions. Also, do a review of the company’s profile (full name of company, their products and services, number of employees, number of offices, financial standing, etc.) as some companies like to ask if you have knowledge regarding their company. They will be impressed if you manage to answer that specific question and will definitely give you an edge against other applicants.
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We hope you found this article to be helpful and informative when you will be making your own job application form review. We also listed some tips on how to review job applications, namely checking if the applicants meet the specific job qualifications, verifying the applicant’s character references, and checking if the applicant has a previous application with the company. We also included some job interview tips if you are the interviewer and also if you are the applicant.
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