33+ Meeting Memo Examples to Download
A memorandum or memo, in the simplest sense, is a brief and informal message written with the intention of aiding human memory. It is devised for a specific purpose, and to a certain audience within the same organization. In most cases, it is considered as a means of internal communication (usually between people of the same office).
At times, it may also serve as a formal message intended for business or diplomatic purposes. This means, a means of external communication between clients, business partners, suppliers, etc. Here, we will be discussing a meeting memo and what it is about.
Meeting Memo Example
Sample Staff Meeting Memo Example
Memo for Meeting Announcement Example
Business Meeting Memo Template
Meeting Memo Template
Editable Meeting Memo Template
Blank Meeting Memo Template
Free Sample Board Meeting Memo Template
Restaurant Staff Meeting Memo Template
Free Project Meeting Memo Template
Meeting Memo Example Template
Weekly Meeting Memo Template
Company Meeting Memo Template
Mandatory Staff Meeting Memo Template
Free Sample Meeting Memo Template
Free Simple Meeting Memo Template
Meeting Request Memo Template
Meeting Minutes Memo Template
Memo for Meeting Announcement Template
Remote Wok Meeting Minutes Template
Remote team meeting minutes Template
Remote Work Meeting Minutes Template
Staff Meeting Memo Template
Meeting Memo Template
Staff Meeting Memo Template
Internal Meeting Memo
Definition of a Meeting Memo?
A meeting memo is a memo that includes a written summary of a meeting, usually an upcoming meeting. Just like an agenda, a meeting memo usually contains a few details regarding the meeting, including the date (and time), location, and matters to be discussed.
It can also include the name and the position of the sender (in the organization), as well as the recipient’s name and position. Its main purpose is to notify or remind people that a meeting is to be held at a given time and place. You may also see hr memo examples & samples.
Meeting Memo for Staff Sample
Mandatory Meeting Memo Example
How to Write a Meeting Memo
As mentioned, meeting memo is intended to notify people within a specific organization of an upcoming meeting they need to attend to. There are different ways in writing a meeting memo. Here are some of them:
- Define the purpose of writing a meeting memo.
- Plan the points to include in the meeting and consider the people to attend the meeting.
- Determine the format of your formal memo.
- Identify the main purpose or smart goal of the meeting.
- Provide information on the matters to be discussed in the meeting.
- You can add other details in your memo with regard to the meeting.
- Attach a few supporting documents to your memo.
Meeting Memo for Safety
Free Meeting Memo Sample
Safety Meeting Memo
Printable Meeting Memo Example
Difference between Memo and Minutes of the Meeting
Indeed, a professional memo can be used as a notice of an upcoming meeting. However, it may also be used to serve as a notification containing the details of a previous meeting. This is why it is sometimes confused with the minutes of the meeting.
Let’s distinguish the difference by identifying each document’s purpose:
1. The minutes of the meetings serves as a record of the meeting, primarily containing a detailed description of the entire meeting, including the matters discussed, meeting attendance (a record of those present and absent during the meeting), specific actions taken, duration of the entire meeting as well as the discussion for each subject or matter, and other details that have taken place during the meeting, all in chronological order. You may also see management memo examples & samples.
2. A memo also serves as a record of the meeting, typically presenting the important details of the meeting. However, it is often intended to present the meeting details to those who were absent during the meeting.
In short, the minutes of the meeting serves as the official record of the meeting, which will be used for future reference of the previous meetings. On the other hand, a memorandum contains the same details presented in the minutes of the meeting, and may or may not omit a few points upon its presentation. You may also like internal memo examples & samples.
General FAQs
1. What is a Meeting Memo?
A meeting memo is a record that includes a written summary of a meeting, mostly an upcoming meeting that is to happen. Just like an agenda, a meeting memo usually contains details regarding the meeting, which includes the date, time and location of the meeting and especially, the matters to be discussed.
2. What is the purpose of a Memo?
A memo draws attention to the problems and they also solve the problems. They also accomplish their goals by informing the reader about any new information like policy changes, price increases, etc. It persuades the reader to take an action such as attend a meeting, change a current production procedure, etc.
3. What is to be included in a Meeting Memo?
You can add the following details in a meeting memo:
- The name of the person calling for the meeting
- The main purpose of the meeting
- The agenda
- The date, time and location
- Whether it is mandatory to attend the meeting
- Duration of the meeting
- Details of whether or not refreshments will be provided.
4. What is a Memo used for?
A memorandum or memo contains a statement that is written by higher authorities of an organization. It is mainly used to share information, so everyone is aware of what is happening in and around the company. A memorandum aims to record and relay information and make brief appeals for others to understand.
5. How is a Meeting Memo written?
You can write a meeting memo using the steps that are mentioned below:
- Define the purpose of writing the memo
- Plan all the points to include in the meeting
- Consider the people attending the meeting
- Determine the format
- Make it professional and understandable
- Identify the main purpose or smart goals of the meeting.
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33+ Meeting Memo Examples to Download
A memorandum or memo, in the simplest sense, is a brief and informal message written with the intention of aiding human memory. It is devised for a specific purpose, and to a certain audience within the same organization. In most cases, it is considered as a means of internal communication (usually between people of the same office).
At times, it may also serve as a formal message intended for business or diplomatic purposes. This means, a means of external communication between clients, business partners, suppliers, etc. Here, we will be discussing a meeting memo and what it is about.
Meeting Memo Example
Details
File Format
Google Docs
MS Word
Pages
Size: A4, US
Sample Staff Meeting Memo Example
Details
File Format
Google Docs
MS Word
Pages
Size: A4, US
Memo for Meeting Announcement Example
Details
File Format
Google Docs
MS Word
Pages
Size: A4, US
Business Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 38 KB
Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 26 KB
Editable Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 87 KB
Blank Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 35 KB
Free Sample Board Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 41 KB
Restaurant Staff Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 56 KB
Free Project Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 29 KB
Meeting Memo Example Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 18 KB
Weekly Meeting Memo Template
Details
File Format
MS Word
PDF
Size: 50 KB
Company Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 36 KB
Mandatory Staff Meeting Memo Template
Details
File Format
MS Word
PDF
Size: 43 KB
Free Sample Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 36 KB
Free Simple Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 30 KB
Meeting Request Memo Template
Details
File Format
MS Word
Size: 38 KB
Meeting Minutes Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 32 KB
Memo for Meeting Announcement Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 57 KB
Remote Wok Meeting Minutes Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 79 KB
Remote team meeting minutes Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 97 KB
Remote Work Meeting Minutes Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 97 KB
Staff Meeting Memo Template
Details
File Format
MS Word
Google Docs
Apple Pages
PDF
Size: 36 KB
Meeting Memo Template
Details
File Format
MS Word
Pages
Size: A4, US
Staff Meeting Memo Template
Details
File Format
MS Word
Pages
Size: A4, US
Internal Meeting Memo
fda.gov
Details
File Format
PDF
Size: 380 kB
Definition of a Meeting Memo?
A meeting memo is a memo that includes a written summary of a meeting, usually an upcoming meeting. Just like an agenda, a meeting memo usually contains a few details regarding the meeting, including the date (and time), location, and matters to be discussed.
It can also include the name and the position of the sender (in the organization), as well as the recipient’s name and position. Its main purpose is to notify or remind people that a meeting is to be held at a given time and place. You may also see hr memo examples & samples.
Meeting Memo for Staff Sample
hrnt.jhu.edu
Details
File Format
PDF
Size: 371 kB
Mandatory Meeting Memo Example
fda.gov
Details
File Format
Doc
Docx
Size: 10 kB
How to Write a Meeting Memo
As mentioned, meeting memo is intended to notify people within a specific organization of an upcoming meeting they need to attend to. There are different ways in writing a meeting memo. Here are some of them:
Define the purpose of writing a meeting memo.
Plan the points to include in the meeting and consider the people to attend the meeting.
Determine the format of your formal memo.
Identify the main purpose or smart goal of the meeting.
Provide information on the matters to be discussed in the meeting.
You can add other details in your memo with regard to the meeting.
Attach a few supporting documents to your memo.
Meeting Memo for Safety
nrc.gov
Details
File Format
PDF
Size: 66 kB
Free Meeting Memo Sample
townofmiddlebury.org
Details
File Format
PDF
Size: 76 kB
Safety Meeting Memo
seattlechildrens.org
Details
File Format
Doc
Docx
Size: 107 kB
Printable Meeting Memo Example
fda.gov
Details
File Format
PDF
Size: 556 kB
Difference between Memo and Minutes of the Meeting
Indeed, a professional memo can be used as a notice of an upcoming meeting. However, it may also be used to serve as a notification containing the details of a previous meeting. This is why it is sometimes confused with the minutes of the meeting.
Let’s distinguish the difference by identifying each document’s purpose:
1. The minutes of the meetings serves as a record of the meeting, primarily containing a detailed description of the entire meeting, including the matters discussed, meeting attendance (a record of those present and absent during the meeting), specific actions taken, duration of the entire meeting as well as the discussion for each subject or matter, and other details that have taken place during the meeting, all in chronological order. You may also see management memo examples & samples.
2. A memo also serves as a record of the meeting, typically presenting the important details of the meeting. However, it is often intended to present the meeting details to those who were absent during the meeting.
In short, the minutes of the meeting serves as the official record of the meeting, which will be used for future reference of the previous meetings. On the other hand, a memorandum contains the same details presented in the minutes of the meeting, and may or may not omit a few points upon its presentation. You may also like internal memo examples & samples.
General FAQs
1. What is a Meeting Memo?
A meeting memo is a record that includes a written summary of a meeting, mostly an upcoming meeting that is to happen. Just like an agenda, a meeting memo usually contains details regarding the meeting, which includes the date, time and location of the meeting and especially, the matters to be discussed.
2. What is the purpose of a Memo?
A memo draws attention to the problems and they also solve the problems. They also accomplish their goals by informing the reader about any new information like policy changes, price increases, etc. It persuades the reader to take an action such as attend a meeting, change a current production procedure, etc.
3. What is to be included in a Meeting Memo?
You can add the following details in a meeting memo:
The name of the person calling for the meeting
The main purpose of the meeting
The agenda
The date, time and location
Whether it is mandatory to attend the meeting
Duration of the meeting
Details of whether or not refreshments will be provided.
4. What is a Memo used for?
A memorandum or memo contains a statement that is written by higher authorities of an organization. It is mainly used to share information, so everyone is aware of what is happening in and around the company. A memorandum aims to record and relay information and make brief appeals for others to understand.
5. How is a Meeting Memo written?
You can write a meeting memo using the steps that are mentioned below:
Define the purpose of writing the memo
Plan all the points to include in the meeting
Consider the people attending the meeting
Determine the format
Make it professional and understandable
Identify the main purpose or smart goals of the meeting.