Official Job Application Letter
In this fast-paced business environment, it has become very difficult for job seekers to find a job that fits their skills and qualifications. The phrase “job applicants need to stand out” has been stated and implied so many times that it has quite lost its purpose. But despite the phrase being overused, it still bears great importance for job applicants wanting to land their dream job.
The first step to a successful job application is the creation and submission of a job application letter. Listed below are job application letter examples in PDF format to help you in creating your own application letter. We also included some tips on how to create a job application letter as well as sample job application letters.
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Tips in Creating a Job Application Letter
A job application letter is not difficult to compose. You just need to incorporate the correct details and you will be hired by the company you are applying for in no time. Here are some tips in creating a job application letter:
Specify the recipient of the letter
It is of high importance that the job application letter should be addressed to a specific person, either to the human resource manager or any company officer. Most of the time, the job listing includes information on to whom you will be submitting your application. The full name together with the designation is usually listed down (for example: Ms. Elizabeth Olsen, Human Resource Manager, or Mr. Paul Bettany, Finance and Payroll Manager).
If a name is nowhere to be found, do research and try to locate the names of the company officers. If you are still unsuccessful, you can just address the application letter to the human resource department (for example: Human Resource Department, ABC Corporation). Take note that addressing to the human resource department is your last option, as listing down the specific recipient is more formal and will be appreciated more by the company.
Limit the content to three paragraphs max
Limit the length of your job application letter to three paragraphs maximum. The first paragraph should include information on the job position you are applying for and the reason why you are applying for the job. The second paragraph should include a short description of your skills as well as the reasons why the company should hire you. The third or closing paragraph should indicate your contact number and/or email address as well as a few sentences that you are looking forward to meeting with them in the future.
Some job application letters combine the first and second paragraphs, while the closing paragraph always closes the job application letter on a high note. Take note that the job application letter is a formal business document and you are addressing the letter to professionals who have years of experience in their respective fields. Make sure the letter is only one-page long and the content should cut directly to the point. HR managers and other company officers don’t have time to read very lengthy job application letters, and these types of letters will easily take a one-way trip to the trash bin.
Be professional
As previously mentioned, job application letters are formal business documents. You are addressing these documents to managers, officers, CEOs, or business owners. Since you are already a professional yourself, keep the job application letter professional. This includes avoiding statements that come off as desperate and hopeless. Among the statements to completely avoid are:
- “Please hire me, I need a job.”
- “Please hire me, I haven’t had a job in a long time.”
- “I have friends working in the company.”
- “My father is good friends with the CEO.”
- “I am willing to work for any job in the company.”
- “I don’t mind working 10 hours a day including Sundays.”
- “It’s hard finding a job being a fresh graduate.”
Don’t forget your signature
Never forget to affix your signature in the job application letter. It might be the easiest thing to do but most times applicants tend to forget affixing their signatures due to mostly being in a hurry to submit their application. Additionally, to make the job application letter formal, do not attach a digital signature. Use your own handwriting (and preferably a marker) instead.
Outline for Official Job Application Letter Example
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Sample Job Application Letter with Format (for applicant with experience)
January 1, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Dear Ms. Jones:
I am very interested with the job position your company is offering, namely the full-time Sales Executive position. The reason why I am applying for this position is due mainly to the lure and prestige that your company brings. XYZ Corporation is one of the leading retailers of computer equipment in the city, and has been so for the past decade.
My track record as a proven and effective sales person has also led me in applying for this job. I have worked previously for ABC Corporation and DEF Corporation for five years combined, both of which involved heavy sales work.
My interest in working for the company, my proven sales track record, and my desire to be the best sales person I can become will help me land this job. You can reach at this phone number, +02987443546 and I have also attached my resume for your reference.
I hope we can talk soon about my application. Thank you very much!
Sincerely,
Chuck Taylor
Sample Job Application Letter with Format (for fresh-graduate applicants)
July 4, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Greetings, Mr. Lee!
I am submitting this application with the intent of applying as a Comic Book Artist in your company. I recently graduated with a Fine Arts degree from the University of Michigan, and working for Marvel Entertainment, Inc., will definitely start off my graphic artist career on a high note.
Despite having no work experience after only graduating last month, I believe can become a long-term asset for Marvel Entertainment, Inc., due to the skills I possess. I am very proficient in both Adobe Photoshop and CorelDRAW, as evident in the designs I attached in this application.
Aside from the designs, I also attached my resume as well as my transcript of records for your easy reference. I hope we can talk soon about my application. Thank you and have a nice day!
Sincerely,
Wade Wilson
Sample Job Application Letter with Format (for career-shift applicants)
February 14, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Good day, Ms. Targaryen!
I hope you are having a fine day! I am very interested in the Technical Analyst vacancy which your company is hiring. This is to inform you that although I do not have any working experience as a technical analyst, I have been preparing for this day ever since I switched careers from being a registered nurse.
My passion has always involved programming and software development, in which I assisted my brother in his software business, selling and maintaining various software security systems to small businesses around the city. I resigned from my work as a nurse six months ago, and after that time I attended numerous seminars and immersed myself in an extensive self-review on software development to prepare me for this job application.
I have attached my resume, certificates from the software development seminars I attended, and various character references with mention of my programming skills for your reference.
Thank you and I hope we can talk soon about my application.
Respectfully,
Sansa Stark
Sample Job Application Letter (for managerial positions)
January 1, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Good day, Mr. Curry!
I hope all is well with you. I am writing this application with the intent of applying as an Accounting Manager in your company, Golden State Inc. Being a manager requires lengthy relevant work experience as well as strong leadership and communication skills.
In regards to work experience, I have worked in a managerial capacity for more than four years in another accounting firm. When it comes to my leadership and communication skills, I made sure the employees in the previous company I worked in strictly adhered to company policies while meeting the required monthly and annual quota. The employees did not only barely meet the quota, but performed at high efficiency rates on a regular basis.
My long-term plan is to work with Golden State Inc. to continue my career on a successful path. I also plan to replicate the success I had with my previous company to Golden State, and make sure this company meets its goals and achieve long-term sustainability.
I have also attached my resume for your reference. I am looking forward to meeting with you soon to discuss my application. Thank you and have a great day!
Sincerely yours,
LeBron James, CPA
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Writing a job application letter is simple. Even submitting the letter to the company is much more tiring and nerve-racking. As long as you incorporate the necessary details in writing a job application letter, then you can be assured that you will be shortlisted by the company for an interview or exam. We also included some examples (in PDF format) for your reference.
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