Most of the time, when someone gives you a gift, it is just that—a gift. When you buy something, you get and receive the item you bought. But not just that, there are other things that happened during the transferring of the purchase from the seller to the buyer. You may also see affidavit of death examples.
The exchange is not just about the item but the documentation as well. The buyer hands in the money, the seller gives the buyer a receipt or a general invoice. But how come this extra exchange of transaction, the giving out of the receipt or invoice from the seller to the buyer has not become a practice? This is called Gift Affidavit. But why have we not seen one?
We have not seen one because most of the time, the people who give gifts are the same people close to you; they are your friends. And when friends interact with each other, they do not tend to make it too formal. You do not make a documentation out of it. Or it becomes too awkward. If buying is like email exchange, gift giving is like a chitchat. Anything you do with your friend becomes too casual. You may also like affidavit of marriage examples.
But gift giving is not just for friends, not an exclusive act, gesture for friends. In these generation of computers and systematization of almost everything we do, gift giving has become a formal, official business. These days, you can hear a company making a car gift to its employees, or a school giving a scholarship gift or grant to a student. How about a basketball player receiving a gift from a certain company? You may also check out affidavit of ownership examples.
The examples mentioned in the above have no filial relationship. They are only connected by profession. But the act of giving is still there anyway, anyhow. One does not have to be friends for one to execute the act of giving.
Herein lies the difference. When a company or an institution makes a gift, it does it systematically, and with documentation. If a friend gives you a gift, he just gives you a gift and does not even care if you give him something in return. You might be interested in sworn affidavit form examples.
Friends do not count how much they give. But an institution, they make a record every time someone is given something. And sometimes, only sometimes, the gift from an institution comes with an expectation—that you should do this and that. Or else, a gift is given only because you have done something. You may also see affidavit of birth examples.
All the same, it will always get into the accounting, it will be listed, it will be part in the bookkeeping. And to do this, a company or an institution makes use of the gift affidavit.
Affidavit of Gift Example
Affidavit of Motor Vehicle Gift Transfer Example
What Is a Gift Affidavit?
A gift affidavit is a sworn statement by an affiant, usually the company or an institution, stating that something is to be given to someone, either out of charity or for some other reasons, and that no monetary exchange is to be involved, or that nothing has to be expected in return. You may also see affidavit of correction examples.
And sometimes, a gift is given as an award because the recipient has done something. When a company does this, an affidavit is there to make the action formal, with documentary, and picture taking of the receiver receiving the gift.
Affidavit of Gift for Vehicle Example
Affidavit of Gift Form Example
The Advantages of Using a Gift Affidavit
1. Tracking.
Like any other transaction, the use of a document can keep track of your business. In a gift affidavit, the two parties, donor and recipient, can always go back and refer to the documents, which includes the gift affidavit, if something problematic happens. You may also see affidavit of heirship form examples.
2. Safe.
If the gift is in the form of money, it will make the money gift inviting to the thieves. The problem with money is that it can be used just by anybody. With a gift affidavit, the only person authorized to use it is the person whose name is written on it.
3. Replaceable.
Another problem if the gift is given in the traditional money form is when it is stolen or gets lost. A lost money can never be replaced. And why is that so? It is because, if a money is lost, there is always that presumption that someone could be spending it already. In a gift affidavit, if it gets lost, there is a vanguard protecting it from being consumed, or used, unless it is the owner encashing it or claiming for the gift item. You may also like affidavit of residence form examples.
Other Alternatives
There are instances when a gift affidavit is too taxing and laborious for the one preparing for it, that is when you can use an alternative.
1. Gift check.
A gift check looks like a bank check. But unlike a bank check, a gift check is used for purchase in the stores, malls, or any other services except encashment. And unlike a bank check, some gift checks do not require authorized transaction. You may also check out affidavit of support form examples.
2. Stubs.
A company may decide to give movie tickets to its employees. It is not a gift affidavit, but it works the same as a gift affidavit.
Others include concert ticket, party stub, vacation ticket, and still many others having the same effect. The good thing with these stubs is that it is quicker to avail or furnish than a gift affidavit. Sometimes, they do not need signatures, or any other authorization from the people involved—either from the provider or the receiver. You might be interested in free affidavit form examples.
If you want to do away with the laborious process that a gift affidavit requires, then these alternatives are the way to go. They are easy and fast.
But why the need for gift affidavit if you can just have gift checks, stubs, tickets, and others? These alternatives may be easy to handle and prepare, but they are only good for small stuff. If the gift to be given is a house, a car, or any sensitive form of transfer, the best way to do it is by gift affidavit. You may also see affidavit of domicile examples.
So if you have something to give to someone else, or if a company wants to award any of its employees, the gift to be given should be a deciding factor. Giving someone a stub for a car does not only make it look unprofessional, it also jeopardizes the whole package of the gift. You may also like affidavit of service form examples.
Although, in a documentation, it is not uncommon for us to see a CEO handling over an caricaturized car key to a recipient. In fact, we do not see anyone giving a gift affidavit in a giving ceremony; it is either an overblown car key or an overblown gift check. But all the same, a gift as big and serious as this one, it always requires a gift affidavit, which you may only see behind doors and not during the giving ceremony. You may also check out affidavit of financial support examples.
Motor Vehicle and Vessel Gift Declaration
Affidavit Gift of Non-Dealer Transfers of Vehicle
How Do You Make an Affidavit?
There are many gift affidavit examples and templates that can be downloaded online. Some can be printed online and with blanks ready to be filled in. Others have formats that can be edited online instead of the usual handwriting. Still, there are others that can be created from scratch online. These are the kind of formats that can be customized to your own liking. You may also see affidavit of small estate examples.
Advantages of these online gift affidavits
- Standard format. Standard format means its usability is acceptable almost anywhere else.
- Efficient. Downloading one from the Internet means you save time typing your words.
- Style. Many of these affidavit materials from the Internet are already stylized with designs. You choose which ones you like instead of designing your own, which can be time-consuming.
Most companies have their own pre-made general affidavits, all kinds of affidavits, from employment affidavit, to salary verification affidavit. And gift affidavit is just one you can find in your company’s archive.
Motor Vehicle Gift Affidavit Example
MDR Gift Affidavit Example
However, you may want to make your own from scratch. And the following details of information should be at least be included in whatsoever gift affidavits:
1. Name.
The names, aside from numbers, are very important in the affidavit, such as the name of the recipient, the name of the giver (the company or institution). Also included will be the names of the witnesses. These names do not only appear typewritten in the affidavit, they also appear as signatories so as to make the document credible and authentic. You may also see ID theft affidavit examples.
2. Number.
Numbers include the date the gift affidavit was released. In some cases, the donor may indicate that a gift can only be claimed at specific dates. Hence the term post-dated checks. Aside from the dates, another important detail is the amount of the gift to be received. You may also like legal brief templates.
So that is a thing or two about gift affidavits. Remember, gift affidavits are used in big matters, when someone offers, gives, donates to someone, an employee or to anyone. If the gift is as big as valuable as a car, it is always best to use a gift affidavit. It may be tedious to prepare, than just having a gift stub, but it pays when time of emergency calls for it. It is safe and well documented compared to any other piece of paper, like a movie ticket. You may also check out legal document examples.
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