Disciplinary Investigation Report
Have you ever experienced filing an investigation report due to disciplinary actions from someone else? If you have, how did it go and what did you do? Picture the following situations. The first situation is about a student who was sent to the principal’s office due to verbally and physically harassing one of his female classmates. Regardless of being told to stop or to be offered a better agreement, he refused and continued on until his female classmate filed for an investigation report. Another situation would be in the office. A colleague was dealing with illegal substances and offered to sell it to the people they work with. Someone in the office filed for an investigation report for this matter.
From the following situations given above, what do you think the topic for today would be about? If you answered the common thing between these two situations is someone filed for an investigation report, then yes. But what is an investigation report? Better yet, what is a disciplinary investigation report and what does it have to do with the two situations mentioned above? To find out more about what a disciplinary investigation report is, you should go and read what it is, the importance and the tips to making one.
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What Is a Disciplinary Investigation Report?
A disciplinary investigation report is a kind of reported document that contains the information about what happened during the incident that led to the disciplinary investigation. This kind of report is often used when you plan to file for a disciplinary report against someone who may have done something wrong. Of course, this kind of report would also need evidence enough to file for it. In addition to that, a disciplinary investigation report is usually used as a way to record the incidents and to record the person and the incident.
Disciplinary investigations only happen if there is enough evidence to prove what happened during the incident and if the person is filing for them. But most likely the case, this can be difficult. A disciplinary investigation report however cannot be used as legal charges unless it is stated in the report. It can only be used as help to investigate and to know what kind of disciplinary action can be done and depending on the case. The use of a disciplinary investigation report is to give out information of what happened during the incident and if there is any history to the same incident.
How to Write a Disciplinary Investigation Report?
When dealing with reports, one must always know what to write and what to say. What should be placed and what should be avoided. It is the same as with writing a disciplinary investigation report. How it is written and how it is delivered would also matter. If you want to know or if you are planning on writing a disciplinary investigation report for work or for personal reasons, you need to check these tips right now.
1. Specify the Nature of Your Report
When writing your report, remember to specify the nature. What it is about as well as what has been done to reach or to resolve the issue pertaining to the investigation. Specifying the nature of your report would also be helpful to those who may read it.
2. Add the Facts or Evidence
Just as any investigation report, a disciplinary investigation report must also have its own facts or evidence. Never assume that if you do not add any, the report would be complete. The whole purpose of the facts or evidence is to make sure that what the person is reporting is completely true and not fabricated.
3. Place the Dates of the Incidents
Include the dates of the incidents that happened. The more specific the dates the better. However, there are cases when the dates may not be that specific. As long as the month and year are present and the incident as well.
4. Write the Disciplinary Action Given
After writing down the necessary details and issues of the report, you must also take into consideration writing the disciplinary action. What kind of disciplinary action are you planning or willing to give out? This may also depend on how severe the problem is as well as if they have already done the same incident before.
5. Update the Report When Needed
Lastly, update the report when needed. Especially when there has been any updates or changes to the disciplinary investigation report. This way, you are able to compare or to see what disciplinary investigation has been done.
FAQs
What is a disciplinary investigation report?
A kind of documented report that shows the acts of disciplinary actions and the investigation that happens behind it. This kind of report is usually done when a student, an employee or any person who may break the law more than once.
Who is usually the person or people who write these kinds of reports?
For businesses or companies, an HR can write the report. For incidents a police officer can write the report. Basically anyone can write the report, as long as they are also planning on filing for an investigation.
Does a disciplinary investigation report be done for school?
A disciplinary investigation report can be used even in school. This is usually the most common tool to use when you plan to find out what happened during the incident with students. As well as to be able to know which disciplinary action should be done to resolve the issue.
It goes without saying, writing a disciplinary investigation report can be a tiresome if not a huge issue. Especially if you are not able to know where to begin or how to address the situation. But with the following tips, the road to writing would be smooth sailing from there.
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