Equipment Damage Report
To ensure the company stays productive, you need to ascertain that the machinery and equipment are in top condition. Whenever you notice a problem or damage during your regular job safety analysis or as a result of an unexpected event, don’t think twice about reporting it. Don’t let any detail go unnoticed, and submit an equipment damage report.
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What Is an Equipment Damage Report?
An equipment damage report is a form that employers should write to document impairment in a company’s equipment. It includes the sequence of events and other circumstances that lead to the damage. If the faulty equipment caused an injury, you should also discuss it in this form. In addition, this type of letter is also necessary for reporting when suspicious people steal essential company property.
How to Write a Factual Equipment Damage Report
Damage to the equipment might cause minor or severe injuries to your staff. In a worst-case scenario, it might result in you writing an incident report. Ensuring everyone’s safety should be an organization’s top priority. Report impairments that might put your employees in the workplace at risk and write a complete equipment report.
1. Note Necessary Details
In writing your report, you need to keep it as detailed as possible. That said, you should note the exact time, date, and location of the incident or the discovery, as well as the name of the involved staff and the department where they belong. Also, include a description of the equipment, such as its type and its model. This document is a form of an investigation report and a legal document. Keep it accurate.
2. Write Down Event Specifics
The next thing to do is to write an event sequence of the circumstance. Make sure to write it in the correct order based on the data you were able to gather in your investigation. Also, discuss in detail the description of the damage loss. If it caused any collateral damage to your staff or the company, keep in mind to include it in your note.
3. Interview Witnesses
Don’t forget to take into account the statements of the witnesses to confirm the validity of your report document. This procedure is necessary to determine the possible root cause of the utility damage, which would give you an idea of the first item you should consider in your action plan and maintenance strategy plan. In writing their remarks, enclose them with quotation marks.
4. Submit It to Your Supervisor
In the bottom part of the last page of your report, you should leave a segment for the follow-up details by the supervisor or the director. Under that part, you should also ask them to sign the form to authorize it. Lastly, remember to send the damage report to the HR Director.
FAQs
What are the differences between a damage report and an incident report?
Employers write a damage report to document any damages in the equipment or facility that might cause a hazard to the employees. In contrast, the purpose of a workplace incident report is to detail an unexpected event that caused an employee to have a near-miss situation or an injury. Although there is a difference in their purpose, they are both a requirement and legal documents.
What is a maintenance report?
When personnel assigned to maintain equipment want to document their assessments in their inspections, they write a maintenance report. This report includes details of the checking, as well as the repairing procedures and their maintenance log. Aside from this, another document that this type of personnel write is the maintenance proposal.
How do you know if a piece of equipment is faulty?
The most common way to identify if a type of equipment is fully functional is by inspecting it visually. In this method, people check the appearance of the equipment and pay attention to its sharpness and dullness. Another way is to check its service life and determine if it has already exceeded its service life. Lastly, you can check it by observing its performance.
As an employer, you should pay attention to everything that may cause harm to the people in your office. One accident can put the life of the affected at risk and even damage your business. To avoid it from escalating, report faulty equipment no matter how minor it is with an equipment damage report.
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