Project Scope Statement
We have encountered creating projects with teams and every project making starts with obtaining a specific plan. You may require having a tool or a certain method to obtain an excellent outcome of your project. Any work that is not related to the project is considered Out of Scope. So in order to make a successful plan, consider creating a project scope statement.
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What is a Project Scope Statement?
A Project Scope Statement serves as the basis in making a decision for what would be the necessary efforts to take upon doing the project and what would be the scope of the project itself. Through this plan, the team will be able to monitor their expectation regarding the possible outcome of the project, to recognize challenges or problems that may arise during the process and to develop solutions in relation to the problem.
In writing a Project Scope Statement, you need to have the following contents:
- Objectives of the project
These are the target goals that your project must achieve. They are the main reason why you have to keep on making changes in the whole structure of your project plan. Your objectives must be clearly stated, have information on how your objectives should be met, realistic, relevant and a target date on when you should be finishing the project.
- A diagram that shows the process
This diagram contains the boundaries of your project.
- Project constraints
This limits the physical, legal and policy issues set in a particular project plan. In the beginning of planning for a project, you are expected to brainstorm within your teammates. After the brainstorming, this is where you are going to make necessary clarifications regarding the constraints.
- Assumptions of your project
This refers to a situation wherein your team decides for your project and assumes that it is applicable. In fact, this kind of assumption maybe considered invalid especially when the project needs constant revisions.
- Factors that may help in the success of your project
This clearly states the factors and your expectations that could lead into the success of one’s project. In every solution of a problem arises a success factor. If your solutions don’t meet the necessary requirement that satisfies your success factor, then it would result in a failure.
- Approach to solution
This contains the evaluation of your project, product purchase, product build and more.
You may also consider writing a SWOT Analysis.
S stands for Strengths. W stands for weaknesses. O stands for opportunities. T stands for threats.
How to Create a Project Scope Statement?
- Describe how you are going to plan and execute your project.
- Determine if there are requirements needed.
- Define products.
- Create a scope statement that measures the progress of your project.
- Execute the scope you created.
- Check if there is a need to change your scope.
- Check for verification.
How long should a project scope statement be?
Project Scope Statement contains specific information that is neither too lengthy nor too short.
What can be a best practice you can do in order to have a successful project scope statement?
Keep it short and make sure to provide the specific information needed.
What is the common uncertainty of a project plan?
These are considered risks specifically related to costs and time.
A Project Scope Statement is important for the success of your project. It is important to take note of the important guidelines on how to make a good one. This will help you monitor the flow of your project plan and have a successful outcome.
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