Childcare Incident Report Writing Example [Edit & Download]

Header Information
Date: February 12, 2025
Time: 10:00 AM
Location: Sunny Days Childcare Center, Toddler Room
Reported by: Jessica Simmons, Lead Teacher

Description of the Incident
At approximately 9:45 AM, during free playtime in the toddler room at Sunny Days Childcare Center, a minor incident occurred involving two children, Mia Chen and Lucas Smith. Mia accidentally pushed Lucas while trying to use the same toy truck, causing Lucas to fall and sustain a small scrape on his right knee.

Parties Involved

• Mia Chen: Toddler, involved in the incident.
• Lucas Smith: Toddler, sustained a minor injury.
• Jessica Simmons: Lead Teacher, witnessed the incident.
• Nancy Drew: Assistant Teacher, provided first aid.

Actions Taken

• Lucas was immediately comforted and taken to the first aid area where Assistant Teacher Nancy Drew cleaned and bandaged his scrape.
• Both children were monitored closely following the incident to ensure Lucas was comfortable and to reinforce sharing and gentle play with Mia.
• Parents of both Mia and Lucas were notified of the incident upon pickup, with a detailed explanation of the event and actions taken.
• An incident report form was filled out, and both parents signed it to acknowledge the communication.

Recommendations for Future Prevention

1. Supervision Enhancements: Increase staff presence in play areas to quickly intervene in conflicts or unsafe behaviors.
2. Safety Education: Regularly integrate lessons on sharing, personal space, and gentle play into daily activities to reinforce appropriate behaviors.
3. Environmental Adjustments: Review and rearrange play area setups to ensure more space and availability of popular toys to reduce conflicts.
4. Parental Involvement: Encourage parents to discuss playtime etiquette and gentle play at home to reinforce the learning environment’s behavior expectations.
5. Incident Response Training: Provide ongoing training for all staff on handling minor injuries and conflicts among children effectively.

Attachments

• First Aid Treatment Record: Details the care provided to Lucas, including the type of injury and the first aid measures taken.
• Witness Statements: Written accounts by Jessica Simmons and Nancy Drew, detailing the sequence of events and their responses.
• Parental Acknowledgment Forms: Copies of the signed forms from the parents of Mia and Lucas, confirming they were informed about the incident.