Food Donation Request Letter

Helping Hands Charity
123 Charity Lane
Anytown, State, 12345
555-123-4567
info@helpinghandscharity.org
January 9, 2025

Mr. John Doe
Community Relations Manager
Local Grocery Store
456 Market Street
Anytown, State, 12345

Dear Mr. Doe,

I hope this letter finds you in great spirits. I am writing to you as the Volunteer Coordinator for Helping Hands Charity, a dedicated non-profit organization focused on providing essential services to the homeless and underprivileged families in our community. Our mission is to offer support and nourishment to those who need it most, especially during these challenging times.

We are excited to announce that we are hosting our annual “Feed the City” event on February 20, 2025, at the Anytown Community Center. This pivotal event is aimed at providing warm, nutritious meals to over 300 needy individuals in our community. In previous years, the event has seen tremendous success, thanks to the support and generosity of local businesses and individuals who stand by our cause.

To continue the tradition of support and to make this event as successful as possible, we kindly request the contribution of your esteemed business. We are in need of non-perishable food items, fresh produce, and other supplies that would help us prepare and serve meals. Your support in the form of food donations will be instrumental in the success of this initiative.

As a token of our appreciation, Local Grocery Store will be prominently acknowledged as one of our key sponsors. We will feature your logo and a special thank you message in all event-related promotional materials, including:

• Event banners and signage displayed at the venue
• Our monthly newsletter distributed to over 1,000 subscribers
• Dedicated posts on our social media platforms, which reach an audience of over 5,000 followers
• The event page on our website, with a link to your company’s homepage

We believe that this partnership will not only help in serving the community but also in enhancing the visibility and reputation of Local Grocery Store as a pillar of support in Anytown.

I am eager to discuss this opportunity further with you and explore the best ways we can acknowledge and highlight your valuable support. Please let me know a convenient time for a call or a meeting. You can reach me directly at 555-123-4567 or via email at info@helpinghandscharity.org.

Thank you very much for considering this request. We look forward to the possibility of partnering with Local Grocery Store to make a tangible difference in the lives of many.

Warm regards,

Jane Smith
Volunteer Coordinator
Helping Hands Charity
555-123-4567
info@helpinghandscharity.org