Meeting Minutes for Nonprofit [Edit & Download]

Meeting Minutes for Nonprofit

Organization Name: Helping Hands Nonprofit
Date: August 15, 2024
Time: 3:00 PM – 5:00 PM
Location: Community Center Hall, Downtown
Attendees: Sarah Johnson (Chairperson), Michael Lee (Treasurer), Emily Carter (Secretary), David Kim (Board Member), Anna Green (Board Member)
Absent: None

The minutes from the July 10, 2024, meeting were reviewed and unanimously approved without modifications.

Presentation: Michael Lee presented the financial report, highlighting a 10% increase in donations compared to the previous quarter and a 5% decrease in operating costs due to successful cost-saving measures.
Approval: The financial report was approved unanimously after discussion.

Community Outreach Program Update:
- David Kim provided an update on the community outreach program, reporting successful events in July and an increase in community engagement.
- Future Plans: Expansion of the program to two new districts was discussed and approved.
Volunteer Recruitment Drive:
- Anna Green reported on the volunteer recruitment drive, noting a 20% increase in volunteer sign-ups.
- Continued Efforts: The board agreed on the importance of ongoing recruitment and approved the use of social media campaigns to attract younger volunteers.

Fundraising Gala Planning:
- Proposal: Sarah Johnson proposed organizing a fundraising gala in December to support year-end donation goals.
- Discussion and Approval: The board discussed logistics, budget, and potential sponsors. The proposal was unanimously approved, with a planning committee formed consisting of Sarah Johnson, Emily Carter, and Anna Green.
Grant Application Strategy:
- Presentation: Michael Lee outlined a strategy for applying to three new grants focused on educational programs.
- Approval and Action: The board approved the strategy and assigned Michael Lee and David Kim to lead the application process.

Marketing and Public Relations:
- Emily Carter highlighted recent media coverage and the launch of a new website design, improving online donations.
Program Development:
- David Kim discussed plans for developing new educational workshops, requesting board feedback on priorities.

Board Member Recruitment:
- Sarah Johnson initiated a discussion on recruiting new board members to bring in additional expertise. The board agreed to start an informal search among their networks.

Closing: The meeting was adjourned at 4:55 PM by Sarah Johnson. The next meeting was scheduled for September 19, 2024, at the same location.