Official Meeting Letter for Employee Example [Edit & Download]

Samantha Roberts
Human Resources Manager
Tech Innovations Inc.
789 Innovation Way
Tech City, TX 75001
s.roberts@techinnovations.com
(555) 987-6543
February 12, 2025

Michael Johnson
Software Developer
Tech Innovations Inc.
789 Innovation Way
Tech City, TX 75001

Dear Mr. Johnson,

Subject: Invitation to Annual Performance Review and Planning Meeting

I hope this letter finds you well. I am writing to invite you to your annual performance review and planning meeting, which is scheduled for February 20, 2025, at 3:00 PM. The meeting will take place in Conference Room B at our Tech City office.

This meeting is an essential part of our continuous effort to enhance employee satisfaction and productivity. During our session, we will review your work over the past year, focusing on your completed projects, contributions to team objectives, and overall progress against the goals we set during your last review. This will also be an opportunity to discuss any challenges you faced and how the company can support your professional development moving forward.

We highly value your input and would appreciate it if you could prepare a brief presentation on your significant achievements and any insights you have about your work and environment that could help shape our strategies and policies. Furthermore, we will set goals for the upcoming year, discuss potential professional development opportunities, and explore aspirations you might have for your role and career trajectory at Tech Innovations Inc.

Please ensure that you bring any documentation or materials that you feel will be beneficial for this discussion. It is also a good time to think about any additional support or resources you might need from us to achieve your future goals.

Thank you for your dedication and the remarkable efforts you have put into your projects this past year. Your work does not go unnoticed, and it contributes significantly to our company’s success. Please confirm your availability for this meeting by replying to this email or calling me directly at (555) 987-6543. If the proposed time is not convenient, kindly suggest an alternative so we can adjust accordingly.

Looking forward to our comprehensive review and to continuing our successful collaboration.

Warm regards,

Samantha Roberts
Human Resources Manager
Tech Innovations Inc.
s.roberts@techinnovations.com
(555) 987-6543