Professional Email Writing for Leave Request Example – [Edit & Download]

Subject Line: Formal Leave of Absence Request – [Your Full Name]

Dear [Manager’s Name],

I hope this email finds you in good health and high spirits. I am writing to request a leave of absence from my position as [Your Position] at [Company Name], effective from [Start Date] through [End Date]. This leave is necessitated by [brief explanation of the reason, such as “urgent family responsibilities” or “necessary medical treatment”].

In preparation for this period, I have taken several steps to ensure a seamless transition and minimize any disruption to our team’s workflow. I have compiled a comprehensive handover document that details all current projects, key deadlines, and the status of important deliverables. This document also includes contact information for all clients and stakeholders involved in ongoing projects, ensuring that all parties remain well-informed and supported in my absence.

Additionally, I have arranged for [Colleague’s Name] to assume my duties during this period. [Colleague’s Name] is fully briefed on all critical aspects of these projects and is prepared to act as the primary contact point in my stead. I am confident in their ability to handle these responsibilities effectively, and I am available to provide further training or clarification over the next few days to ensure a smooth handover.

I have also scheduled a meeting with our team to discuss the details of my leave and address any potential concerns that may arise. This meeting will serve as an open forum for any questions and ensure that everyone is clear on their roles and responsibilities during my absence.

Please let me know if there are additional forms or procedures I should complete to formalize my leave request. I am committed to ensuring that all requirements are met promptly and would appreciate any guidance you can provide on this matter.

Thank you very much for your understanding and support during this time. I am hopeful for a positive response to my request and eager to make the necessary arrangements as soon as possible. Please let me know a convenient time for us to discuss this further, either in person or over a call.

Warm regards,

[Your Full Name] [Your Position] [Your Contact Information] [Your Company Name]