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Professional Reminder Email – [Edit & Download]

Last Updated: January 15, 2025

Professional Reminder Email – [Edit & Download]

Subject Line:
Reminder: Submission Deadline Approaching for Q4 Project Proposals

Salutation:
Dear Team Members,

Introduction:
I hope this email finds you all well. As we approach the end of the quarter, I wanted to remind everyone of the upcoming deadline for submitting your project proposals for Q4.

Body:
Please ensure that your proposals are submitted by the end of the day on Friday, October 20th. It is crucial that we receive all documents on time to ensure a smooth review process and timely approval for next quarter’s projects.

Here’s a brief checklist for your proposal submissions:

  • Ensure all necessary sections are thoroughly completed.
  • Include supporting data and documentation as outlined in the submission guidelines.
  • Double-check for any typos or errors.
  • Submit via the project portal using the standard submission form.

If anyone encounters difficulties or requires assistance with the submission process, please do not hesitate to reach out to me or your department manager. We are here to support you in meeting this deadline.

Closing:
Thank you for your attention to this matter and for your ongoing contributions to the team. We look forward to reviewing your innovative proposals and moving forward with exciting new projects next quarter.

Signature:
Best regards,

Jane Smith
Project Coordinator
XYZ Corporation
Email: jane.smith@xyzcorp.com
Phone: (456) 789-0123

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