Request for Purchase Order Letter
Ethan Miller
Operations Manager
Bright Star Technologies
123 Innovation Street
Metro City, CA 90210
ethan.miller@brightstartech.com
(555) 987-1234
December 30, 2024
Natalie Green
Sales Manager
Tech Solutions Inc.
456 Enterprise Lane
Business Town, NY 10001
Subject: Request for Purchase Order
Dear Natalie Green,
I hope this message finds you well. I am writing to formally request the issuance of a purchase order for the products and services discussed during our recent meeting. Bright Star Technologies is eager to proceed with this transaction to ensure timely support for our upcoming projects and operational requirements. The high-quality products and reliable services provided by Tech Solutions Inc. are well-aligned with our organizational goals, and we are confident in your ability to fulfill our needs.
Product Details:
- High-Performance Laptops (Model: ProTech X200)
- Quantity: 20 units
- Specifications: 16GB RAM, 512GB SSD, Intel i7 Processor, 15.6″ Display, Pre-installed Windows 11 Pro
- Tentative Unit Price: $1,200
- Multi-Functional Printers (Model: PrintMax 500)
- Quantity: 5 units
- Specifications: Print, Scan, Copy, Wireless Connectivity, Duplex Printing Capability
- Tentative Unit Price: $800
Estimated Total Order Value: $30,000
Delivery Address:
Bright Star Technologies
123 Innovation Street
Metro City, CA 90210
Requested Delivery Date: January 25, 2025
Payment Terms:
We propose a payment structure as follows:
- Advance Payment: 30% of the total amount upon issuance of the purchase order.
- Remaining Balance: 70% payable upon delivery and successful inspection of the items.
Additional Requirements:
To ensure a smooth transaction, we kindly request that the purchase order includes:
- A detailed breakdown of itemized costs, including any applicable taxes and shipping charges.
- Terms and conditions of the sale, including warranty details and return policies.
- Estimated delivery timeline and shipping arrangements.
- Instructions for payment, including bank details for the advance payment.
Please ensure the products are securely packaged to prevent any damage during transit. Additionally, we request that the shipment includes user manuals, warranty documentation, and a detailed invoice for our records.
We also request your confirmation of this order and an acknowledgment of the terms mentioned above. If there are any discrepancies, changes, or additional considerations, please feel free to reach out to me directly. Open communication is essential to ensure the order progresses smoothly and meets our requirements.
Bright Star Technologies greatly values its partnership with Tech Solutions Inc. Your commitment to delivering high-quality products and excellent customer service has been a key factor in our continued collaboration. This purchase represents a significant step in enhancing our operational capabilities, and we trust your team to deliver as expected.
Thank you for your prompt attention to this request. We look forward to receiving the formal purchase order and working together to ensure the successful completion of this transaction. Your timely response will help us proceed without delay and maintain the efficiency of our ongoing projects.
Sincerely,
Ethan Miller
Operations Manager
Bright Star Technologies
Share :
