Transfer Letter for Medical Reason Example [Edit & Download]

Dr. Johnathan Morris
Human Resources Director
TechWave Solutions Inc.
4567 Innovation Drive
Tech City, CA 95113
johnathan.morris@techwave.com
February 13, 2025

Angela Martinez
Software Engineer
TechWave Solutions Inc.
1234 Tech Park Blvd
Tech City, CA 95113

Salutation
Dear Ms. Martinez,

Introduction
This letter is to formally notify you of your approval for a transfer from your current position at our Tech City headquarters to our remote work program. This transfer, effective from March 1, 2025, is granted on medical grounds following your recent health assessments and the recommendations provided by your healthcare provider.

Body
TechWave Solutions is committed to supporting its employees’ health and well-being, and we understand the importance of accommodating unique circumstances that affect our team members’ ability to perform their best work. As a valued member of our software engineering team, your health is a priority, and we believe that offering the flexibility of remote work will allow you to maintain your professional responsibilities while managing your health effectively.

Your roles and responsibilities will remain largely the same, with adjustments made to accommodate virtual collaboration. You will continue to report to your current supervisor, Mr. Derek Yu, and are expected to maintain regular communication and adhere to all project timelines and company policies applicable to remote employees.

Conclusion
Please ensure that you have the necessary technology setup for a home office, which HR will assist in coordinating. We will schedule a meeting next week to discuss the transition in detail, including how to handle communication, project management tools, and any support you may need concerning your medical care.

Closing
We wish you a swift and full recovery and look forward to your continued contributions to our team. Please sign and return this letter as an acknowledgment of your transfer to remote work status under the specified conditions.

Sincerely,

Dr. Johnathan Morris
Human Resources Director
TechWave Solutions Inc.