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Van Rental Quotation – [Edit & Download]

Quotation Number: VRQ-2025-089

Date: February 10, 2025

Rental Company Information:
Name: Speedy Van Rentals
Address: 789 Transport Avenue, Metro City, MC 45012
Contact Information: Phone: (555) 678-1234, Email: bookings@speedyvanrentals.com

Client Information:
Name: Robert Williams
Address: 123 Elm Street, Suburbia, SB 67010
Contact Information: Phone: (555) 321-9876, Email: robert.w@example.com

Rental Van Details:
Van Model: Ford Transit 2024
Seating Capacity: 12 passengers
Fuel Type: Diesel
Transmission: Automatic
Mileage Limit: 250 miles per day (extra miles charged at $0.35 per mile)

Rental Period:
Pickup Date: March 5, 2025 (9:00 AM)
Return Date: March 10, 2025 (9:00 AM)
Pickup Location: Speedy Van Rentals, Downtown Branch
Drop-off Location: Same as pickup

Pricing Details:

  • Daily Rental Rate: $95 per day
  • Total Rental Cost (5 days): $475
  • Insurance (Collision Damage Waiver): $20 per day ($100 total)
  • Additional Driver Fee: $30 (one-time fee)
  • GPS Rental: $12 per day ($60 total)
  • Taxes & Fees: $55
  • Security Deposit: $250 (refundable upon return in good condition)
  • Total Amount Due: $970

Terms and Conditions:

  • Full payment required before vehicle pickup.
  • The van must be returned with the same fuel level or a refueling fee of $5 per gallon applies.
  • Late return incurs a charge of $25 per hour.
  • Any damage not covered by insurance will be the client’s responsibility.
  • Free cancellation up to 24 hours before pickup, with a $75 fee for last-minute cancellations.

Expiration Date:
This quotation is valid until February 28, 2025.

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